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Wittenberg University Alumni and Parent Data Policy

We understand that storing and tracking people's personal information is a sensitive topic. However, knowing where our alumni are and the types of careers they explore is critical to the livelihood of our community.

To eliminate any mystery around what we track and why we track it, we have created this resource to address concerns about alumni and parent data tracking. On this page, we address how data helps Wittenberg, what we collect, what we do with our data, what we will not do with our data, how we keep data secure, and what information we do not keep. Knowing where you are and what you are up to helps Wittenberg. At Wittenberg, your success is our success, which is why it appears that we are being so nosey. Knowing where you are and what is going on in your lives strengthens the Wittenberg family.

Here's how:

  • We want to share news that is relevant to you - If we do not know that you live in Chicago, then we cannot invite you to Wittenberg gatherings in the area. If we do not have your email, we cannot share important news about the college through the Alumni e-newsletter.
  • We can better help students to select majors - one of the primary hesitations for a student to declare a major is the answer to the question, what can I do with this degree? The best input we can get is from our graduates. When departments can share the careers their alumni have chosen, it helps present students visualize their own futures.
  • We get better grant funds - foundations want to support successful programs, and being able to tell the story of where our graduates go and what they are doing helps demonstrate the success of a Wittenberg education.
  • It helps us sell the liberal arts college experience to prospective students- students and their parents looking at the College often wonder why anyone would ever major in art history or English or mathematics. By knowing where alumni work and what their job titles are, our admissions officers can articulate to prospective students and their families the wide variety of opportunities that are possible with a liberal arts degree from Wittenberg.
  • It's important to our ongoing accreditation - just like the business world, the world of higher education has to justify its results. More and more, colleges and universities have to prove they are delivering on their mission statements, which means more than just providing graduation rates. Having complete alumni information helps us with that process by allowing us to report on statistics like: how many of our alumni pursue graduate degrees, or the type of career paths our alumni take.
  • Because we need to ask you for money - of course we are going to use the information to ask for your financial support. When you were a student, alumni contributions helped offset the cost of your tuition; today, our need to ask for support is more important than ever. We would not ask if we did not have the need.

What data do we collect?

In addition to primary contact information consisting of home address, home phone, email, so that we can communicate regularly with you, we work to collect the following information:

  • Personal information that carries over from student records: degree, major, gender, birthdates, ethnicity, campus organization involvement, and sports affiliation.
  • Work information: Company name, job title, business address, industry code. This information assists current students in the selection of their majors and provides admissions with information regarding the potential career paths a graduate can take after receiving a Wittenberg degree.
  • Family information: spouse name, child name(s) and birth dates. We provide names to the admissions office from time to time so college admissions materials may be sent to you and your children as they might begin the College search. We may send information about financial aid, scholarships or the College search process.
  • Donor information: information regarding any donation that you've made or for which you receive credit.
  • Alumni information: volunteer interests, preferences and event attendance.

What do we do with your data?

Your data is used only for College purposes. Such purposes might include:

  • Fundraising
  • Promoting alumni events and programming
  • Institutional research, like accreditation, academic department assessment, and other statistical measures that help program development.
  • Student support, such as assisting a student in determining a major (Identifying information must be approved by each individual alum in advance.)
  • Marketing to prospective students (Identifying information must be approved by each individual alum in advance.)

What will we not do with your data?

Wittenberg University will not sell your data. We do not provide it to a third party for any purpose that is not directly related to Wittenberg. In a situation where we do provide alumni data to a third party, it is only when we have a contract defining a service agreement. Use of our data is contractually limited to projects related to Wittenberg, and any data must be returned or destroyed at the end of the contract. Before signing a contract with a third party, we review their security systems and practices so they are consistent with our standards.

Currently, we have contracts with the following companies:

EverTrue, Inc., 330 Congress Street, 2nd Floor, Boston, MA, for alumni web services.

How do we keep the data secure?

All alumni contact information, demographic data, and donor information is kept on our secure enterprise system.

What information do we not keep?

Any data relating to disciplinary action while you were a student is kept confidential by the Division of Student Development. Information related to conduct is not included in your alumni record.

What about volunteers?

Volunteers serve as an extension of our staff. As such, it is sometimes important to share contact information with them. When we do, we remind volunteers that the information they are receiving is confidential and can only be used for its intended purposes.

Feel free to contact the Office of Alumni and Parent Engagement with additional questions or comments at

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