Wittenberg University is dedicated to personal and academic excellence. Choosing to join Wittenberg University’s community obligates each member to a code of civilized and ethical behavior. Each student of Wittenberg University is required to practice personal and academic integrity; respect the dignity of all persons; respect the rights and property of others; discourage bigotry; and demonstrate concern for others, their feelings, and their needs for conditions which support their work and development. Students are required to engage in responsible and ethical social conduct that reflects the principles of Wittenberg University and each student must refrain from and discourage behavior which threatens the freedom and respect that every individual deserves.
A. The term “institution” means Wittenberg University.
B. The term “student” includes all persons taking courses at Wittenberg University either full-time or part-time, pursuing undergraduate, graduate or professional studies. Persons who withdraw after allegedly violating the Student Code of Conduct and Ethics, who are not officially enrolled for a particular term but who have a continuing relationship with Wittenberg University or who have been notified of their acceptance for admission are considered “students” as are persons who are living in Wittenberg University’s residence halls, although not enrolled in this institution. This Student Code of Conduct and Ethics applies to all locations of Wittenberg University.
C. The term “faculty member” means any person hired by Wittenberg University to conduct classroom or teaching activities or who is otherwise considered by Wittenberg University to be a member of its faculty.
D. The term “staff” includes any full-time and part-time employee of Wittenberg University who holds managerial, administrative, clerical, technical, skilled craft, service or other positions designated by Wittenberg University to be subject to these rules, policies, procedures and benefits.
E. The term “Wittenberg University official” includes any person employed by Wittenberg University performing assigned administrative or professional responsibilities.
F. The term “member of Wittenberg University’s community” includes any person who is a student, faculty member, Wittenberg University official or any other person employed or contracted by Wittenberg University. A person’s status in a particular situation shall be determined by the Associate Vice President for Human Resources or Vice President for Student Development.
G. The term “Wittenberg University’s premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by Wittenberg University.
H. The term “organization” means any number of persons who have complied with the formal requirements for Wittenberg University’s recognition or registration. This includes both registered student organizations and recognized or official organizations such as athletic teams.
I. The term “policy” means the written regulations of Wittenberg University as found in, but not limited to, the Student Code of Conduct and Ethics, Residence Life Handbook, Wittenberg University’s website, Computer Use Policy, and Graduate/Undergraduate Catalogs.
J. The term "no contact order" means a temporary order put in place by the Dean of Students or designee in cases of harassment or threat of harassment to a Wittenberg community member. When put in place, no party is permitted to make contact with the opposing party whether directly or indirectly through others, by telephone, voice mail, e-mail, online messaging, online postings, campus or US mail, social networks or in any other way. Per the Dean of Students or designee’s discretion, parties are permitted to be within close proximity of one another for events such as class or campus events, but special care should be taken to avoid all contact.
K. The term “cheating” includes, but is not limited to: (1) use of any unauthorized assistance in taking quizzes, tests, or examinations; (2) use of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems or carrying out other assignments; (3) acquisition, without permission, of tests of other academic material belonging to a member of Wittenberg University’s faculty, students or staff; (4) engaging in any behavior specifically prohibited by a faculty member in the course syllabus or class discussion.
L. The term “plagiarism” includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgement. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.
M. The term “complainant” means any member of the Wittenberg community who reports or files a misconduct complaint including complaints of sexual harassment or misconduct.
N. The term “respondent” means a person named as an offender in a complaint.
O. The term “facilitator” means a university employee or designee who facilitates a resolution of a complaint as outlined in the Policies and Procedures Concerning Sexual Harassment and Misconduct.
P. The term “investigative officer” means the university official responsible for obtaining all of the facts of the case and for presenting the Hearing Panel a written report.
Q. The term “adviser” means current or former member of the Sexual Conduct Grievance Board. The Title IX Coordinator assigns a hearing adviser to the complainant and one to the respondent. The advisers can provide information about the grievance board process and offer assistance as to help prepare a complainant or respondent to testify, question, rebut and make closings statements. The advisers do not prepare statements, question witnesses, or provide testimony during the hearing. The advisers are not counselors or legal advisers. They can help guide each party in his or her thought process by asking clarifying questions and offering advice regarding the presentation of information. However, advisers cannot present or advocate the case. Each party is responsible for establishing the validity of a complaint or presenting a defense..
R. The term “Intake Officer” for sexual harassment or sexual misconduct cases refers to a designated University personnel trained as first responders to provide counsel and support to anyone who may have been subjected to sexual harassment or misconduct.
S. The term “Informal resolution” applies to harassment, sexual harassment and sexual misconduct cases and means that any student who believes he or she has been subjected to harassment may try to resolve the matter informally. The goal of an informal resolution is to stop any harassment that has occurred or is occurring without pursuing a fact-finding process or seeking sanctions. This can be done directly or with the assistance of a university official.
T. In Sexual Harassment and Sexual Misconduct cases, the term “formal complaint procedures” refers to two mechanisms, assisted resolution and adjudication.
U. The term “assisted resolution” means a Wittenberg faculty or staff member is appointed as a facilitator to help the complainant and respondent reach a mutually satisfactory resolution. The facilitator does not make a determination about whether the university’s policy has been violated.
V. The term “adjudication” means that the case will be presented before the Student Conduct Hearing Board, Sexual Complain Grievance Board, or an administrative hearing panel to determine if the respondent has violated the institution's policies.
W. The term “Office of Record” refers to Student Development excluding violations of policies concerning sexual harassment and misconduct of which the Department of Human Resources serves as the office of record.
X. The term “days” refers to all days that are considered working days.
A. JURISDICTION OF THE STUDENT CODE OF CONDUCT AND ETHICS
Wittenberg University’s Code of Conduct and Ethics shall apply to conduct that occurs on Wittenberg University’s premises, at Wittenberg University’s sponsored activities, and to off-campus conduct that adversely affects Wittenberg University’s Community and/or pursuit of its objectives. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if their conduct is not discovered until after a degree is awarded). The Student Code shall apply to a student’s conduct even if the student withdraws from the school while a disciplinary matter is pending. The Dean of Students or designee shall decide whether the Student Code shall be applied to conduct occurring off-campus, on a case by case basis..
The university aspires to treat inquiries and complaints about student misconduct with discretion. Although the university gives no assurance of confidentiality to any party or witness who participates in any proceeding under this policy, it is committed to informing only those who need to be involved with a complaint. If a person wishes to ensure that a discussion about student violations of university policies remains confidential and, in the case of sexual harassment and misconduct that no action is taken, it is essential that the person making the inquiry not disclose information sufficient to identify the accused. This is necessary because, in the case of sexual harassment and misconduct, the university may be legally obligated to investigate, even without the inquirer’s consent, once it is informed that harassment may be occurring. The university counselor or campus pastors are able to maintain the client privilege of confidentiality to the extent that the law permits.
Question of Legal Counsel
The University proceedings are not a court of law, and licensed attorneys are not permitted to be present in any fact finding or appeals hearings. Nevertheless, any person involved in any proceeding under this policy and procedure may be assisted by legal counsel chosen by that person. Any expense associated with retaining legal counsel in internal proceedings under this policy and procedure will be the responsibility of the person engaging such counsel. The board of directors of the university has determined that the university will not pay the expense of legal counsel in internal proceedings.
Under the university's indemnification policy, adopted by its board of directors, the university may provide coverage under various indemnification and/or insurance policies for external proceedings, and the board of directors decides such cases on an individual basis.
Retention and Disposal of Records
Any disciplinary report or complaint will be placed in the respondent student’s disciplinary file. All violations of University policy will be noted on the respondent’s electronic file indefinitely.
The maintenance and release of a student’s educational records is governed by The Family Education Rights and Privacy Act (FERPA), enacted in 1974. The act protects the privacy of students’ educational records. FERPA regulations apply to all educational institutions receiving federal funds.
B. RULES AND EXPECTATIONS
Any student found to have committed or to have attempted to commit the following misconduct is subject to disciplinary action, up to and including suspension and expulsion as outlined in Section IV.-Sanctions:
Refer to the Student Handbook for the complete policy.
Wittenberg University has established free and open channels of communication; every member of the Wittenberg community can express concern with the expectation that they are to be brought to the attention of the proper authorities or to a broad segment of the University community. If an individual or the members of a group should find the existing channels inadequate, the University supports their right to call immediate attention to their ideas by petition, public protest, or any innovative means so long as the means employed do not infringe upon established rights of others and do not violate local, state, or federal laws.
Whenever dissenting individuals or groups of individuals challenge the established community, two fundamental values must be preserved:
When, in the opinion of the Dean of Students or designee, a disturbance threatens to disrupt campus life, they must take immediate steps:
If order is not restored after these steps have been taken, then the disturbance may be regarded as a disruption. Should a serious disorder occur, it is the immediate responsibility of the Dean of Students, acting in consultation with the President and the Provost, to determine that a disruption does in fact exist, to take initial steps as outlined above, and to call upon such agencies and authorities as deemed necessary to restore order.
Once order has been restored, and if the disorder has been declared a disruption, the University then acts as follows: The Dean of Students, believing there is a need for judicial action, refers the case to the Student Conduct Hearing Board which then, with the aid of such additional parties as it deems appropriate, determines what action to be taken. The Dean of Students presents the case before the Student Conduct Hearing Board and does not vote.
In the event that an individual charged with creating a disruption wishes to challenge the decision of the Student Conduct Haring Board, they may file an appeal with the Student Appellate Board. The faculty acts as the court of final appeal.
Wittenberg University, as a church-related school in partnership with its supporting synods and the Evangelical Lutheran Church in America, respects and defends the church’s position that the practice of using harassing conduct based upon the gender, race, religion, color, creed, disability, sexual orientation, national origin, veteran status, ancestry, or age of a person or persons as a means of discrimination is destructive of God’s good gift of personhood. In the Christian perspective, any form of harassment is a means of exploitation that dehumanizes the individuals involved. Harassment is a form of conduct which undermines the integrity of the student/student, student/faculty, student/staff, and student/employer relationships. Retaliation by anyone for filing a complaint of sexist, racist, or other discriminatory conduct is also considered to be harassment and, thus, a form of discrimination.
It is the policy and intent of Wittenberg University that all students, faculty, staff, officials, and guests be free from all types of discrimination. Therefore, Wittenberg University does not tolerate sexist, racist, and other discriminatory conduct by or towards students, faculty, staff, officials and guests. Discriminatory behavior and expressions that reflect discrimination are inconsistent with Wittenberg University’s efforts to foster an environment of respect for all members of the University community and to eliminate all manifestations of discrimination within the University. Such behavior is dealt with according to established University disciplinary procedures.
A copy of this policy and the procedures for implementing it is distributed annually to all Wittenberg University students, faculty, and staff by publication in the student handbook, faculty handbook, and staff employee handbook. In addition, educational programs are conducted regularly to sensitize members of the University community to the issues covered by this policy.
Discrimination on the basis of race is prohibited by law. Racial harassment is a type of discrimination and is defined at Wittenberg as “any behavior which intentionally threatens, seriously embarrasses, or harasses a person or persons on the basis of race and:
Racial discrimination also is understood to include a wide range of other behaviors. It refers to behavior which is not welcome, which is particularly offensive, which debilitates morale, and which therefore interferes with the work or academic effectiveness of its victims, their co-workers, and their peers. This definition does not impinge on standards of mature responsible behavior, academic freedom, or freedom of expression.
Specific examples include, but are not limited to:
Complaints of racial discrimination are processed through the established University disciplinary process.
Refer to the Student Handbook for the complete policy.
Wittenberg has a long-standing smoking policy designed to provide as close to a smoke-free environment as is practicable. Our current policy prohibits smoking in all campus buildings. In compliance with the state-wide smoking ban, the University prohibits smoking in areas immediately adjacent to all University buildings. This means that smoking will be prohibited near entrances, exits, windows that open, and ventilation intakes that serve an enclosed area. So, for example, smoking is no longer permitted in the alcove between Recitation Hall and the Annex, the front patios of buildings, the entrances to Hollenbeck or any other academic building, the back stairs of Carnegie, the loading dock at the Student Center or the entrances to residence halls.
Students are advised that Ohio law imposes the following penalties for false alarms made by persons 18 years of age or over: Section 2917.32A—Whoever violates this section shall be charged by the Springfield City Fire Marshall or by a law enforcement officer with a misdemeanor of the first degree carrying a penalty of imprisonment up to six months and a maximum fine of $1,000 for the first offense. A violation of inducing panic: Section 2917.31 may also be imposed, which would be an additional first degree misdemeanor charge.
The setting off of a false fire alarm jeopardizes the safety and welfare of students and other members of Wittenberg University as well as members of the Springfield community. Therefore, any student found to be in violation of this policy is subject to disciplinary action and possible suspension from Wittenberg University.
Alcohol and Other Drugs
Wittenberg recognizes drug/alcohol dependency as an illness and a major health problem. The university also recognizes drug abuse as a potential health, safety, and security problem. Students needing help in dealing with such problems are encouraged to contact one of the resources listed under Alcohol and Drug Resources.
The illegal and/or irresponsible use of alcohol or drugs (including the abuse of prescription drugs) will not be tolerated and may subject involved students to dismissal and referred for prosecution. This policy is mandated by the Drug-Free and School and Communities Act of 1989.
The Policy Prohibits the Following:
Wittenberg University students and guests are expected to (1) adhere to state and local laws regarding the possession, consumption and distribution of alcoholic beverages, and (2) to adhere to university’s restrictions and prohibitions governing the use and consumption of alcoholic beverages
University regulations governing the use, possession, and consumption of alcoholic beverages by students and student organizations on University property or affiliated premises.
The university will provide opportunities for education on the responsible use of alcohol. The university will also sponsor and/or support opportunities that provide alcohol free alternatives for students who are underage and students who prefer alcohol free.
Students are held responsible for their behavior when under the influence of alcohol in the same manner in which they are held responsible for their behavior when not under the influence of alcohol.
Federal, State, and Local Penalties
Ohio law prohibits illicit selling, cultivating, manufacturing, or otherwise trafficking in controlled substances, including cocaine, heroin, amphetamines, and marijuana, knowingly or recklessly furnishing them to a minor, and administering them to any person by force, threat, or deception with the intent to cause serious harm. These offenses are felonies. The law also prohibits knowingly obtaining, possessing, or using a controlled substance and permitting drug abuse on one’s premises or in one’s vehicle. These offenses may be either felonies or misdemeanors. The law further prohibits obtaining, possessing, or using hypodermics for unlawful administration of drugs and the sale to juveniles of paraphernalia for use with marijuana. These offenses are misdemeanors.
Ohio law provides for mandatory fines, which must be at least $500, and possible imprisonment of any person who sells or furnishes beer or intoxicating liquor to an underage person or who buys beer or liquor for an underage person in violation of the law. Persons found knowingly to allow underage persons to possess and/or consume alcoholic beverages on their premises are guilty of a misdemeanor.
A felony conviction may lead to imprisonment or both imprisonment and fine. The maximum prison term is 25 years. A misdemeanor conviction may lead to imprisonment for up to six months and/or a fine up to $1,000.
With regard to beer and intoxicating liquor, Ohio law provides that a person under 21 years of age who orders, pays for, attempts to purchase, possesses, or consumes beer or liquor, or furnishes false information to effect a purchase, commits a misdemeanor. Ohio law prohibits the possession of beer or liquor which was not lawfully purchased, and a court may order that any place where beer or liquor is unlawfully sold not be occupied for one year, or that the owner or occupant of the premises be required to furnish a surety bond of $1,000 to $5,000. Ohio law requires the mandatory suspension of an individual’s license from six months to five years for violation of the Controlled Substance Act.
Federal law forbids the illegal possession of and trafficking in controlled substances. A person convicted for the first time of possessing a controlled substance, other than crack cocaine, may be sentenced to up to one year in prison and fined between $1,000 and $100,000. A second conviction carries a prison term of up to two years and a fine of up to $250,000. Subsequent convictions carry prison terms of up to three years and fines of up to $250,000. Imprisonment for 5-20 years and fines of up to $250,000 apply to persons possessing more than five grams of crack cocaine on the first conviction, three grams on the second, and one gram on subsequent convictions. In addition to the above sanctions, a person convicted of possessing a controlled substance may be punished for forfeiture of property used to possess or facilitate possession, if the offense is punishable by more than one year in prison, forfeiture of any conveyance used to transport or conceal a controlled substance, denial of federal benefits, such as student loans, for up to five years, ineligibility to receive or purchase a firearm, and a civil penalty of up to $10,000.
Alcohol consumption causes a number of marked changes in behavior. Even low doses significantly impair the judgment and coordination required to drive a car safely, increasing the likelihood that the driver will be involved in an accident. Low-to-moderate doses of alcohol also increase the incidence of a variety of aggressive acts including spouse and child abuse. Moderate-to-high doses of alcohol cause marked impairments in higher mental functions, severely altering a person’s ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol produce the effects just described.
Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations, and convulsions. Alcohol withdrawal can be life-threatening. Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver.
Mothers who drink alcohol during pregnancy may give birth to infants with fetal alcohol syndrome. These infants have irreversible physical abnormalities and mental retardation. In addition, research indicates that children of alcoholic parents are at greater risk of becoming alcoholics than are other youngsters.
Alcohol and Drug Resources
Wittenberg Health and Counseling Center 327-7811
001 Shouvlin Center, Campus Consultation, counseling, education, and referral
McKinley Hall 328-5300
1101 E. High Street, Springfield, Ohio- Evaluation, assessment, individual and group counseling
Mercy REACH- Evaluation, assessment, individual and group counseling 390-5338
30 W. McCreight, MercyCrest Suite #204, Springfield, Ohio
More resources are available upon request. Please contact the Office of Student Development at 937-327-7800.
Wittenberg University’s Student Code of Conduct and Ethics affords student groups the privilege of hosting events with alcohol. The presence of alcohol at any type of event increases the risk for those involved with planning, maintenance, and implementation. The purpose of this policy is to assist student groups to plan and implement events with alcohol while understanding liability and risk reduction techniques. It is the responsibility of the student group and all of its members to be familiar with this policy. Students are expected to know and abide by all applicable state and federal laws along with University policies and procedures. Additionally, students are responsible for their own behavior, utilizing effective risk management practices, and creating a safe environment for all attendees.
The sponsoring group(s) will be accountable for any and all violations. Student groups need to be aware that knowingly or recklessly violating a published University policy, rule or regulation or participating in conduct which one should reasonably know to be a violation of a published university policy, rule or regulation, is a violation of the Student Code of Conduct and Ethics. Sanctions for violating this policy may include, but are not limited to, loss of funding, loss of student organization privileges, referral to the Office of the Dean of Students, the Office of Campus Police and Security, referral to any and all relevant affiliated national organizations, or off-campus criminal prosecution. The University places its highest priority on enforcing alcohol violations that are repeated, disruptive, dangerous and/or flagrant.
For fraternities and sororities, this policy does not supersede the risk management policies of each respective inter/national organization. It is the responsibility of each chapter to carefully review their inter/national risk management policy and the policy(s) of co-host(s) before each event. As a rule of thumb, organizations should follow whichever policy is stricter.
I. Eligibility, Registration, and Approval
a. Any student organization wishing to include alcohol as part of an event must be officially recognized through the Office of Student Involvement. Two members of the group must attend one session of the Programming with Alcohol workshop which is offered by the Office of Student Involvement twice a semester. These members are required to be present at any event in which alcohol is present. Each student organization must have a minimum of two members authorized in the current semester to be eligible to host events with alcohol.
i. It is strongly encouraged that any member who will be at least 21 years old during the semester attend the workshop so he/she can serve as a liaison during any events planned that semester.
b. A request (Programming with Alcohol Registration Form) to include alcohol in any sponsored event must be received by the Office of Student Involvement no later than 4 p.m. the Tuesday prior to the event.
c. A Risk Management Conference with the Director of Fraternity and Sorority Life, Director of Student Activities, or designee must occur no later than noon on Thursday prior to the event. Failure to meet this deadline will result in an automatic denial of the request.
A representative from each student organization involved with the event must be in attendance at this conference. The purpose of the meeting is to ensure that the group is in compliance with this policy. Approval will be granted, provided the event abides by all University and related organization policies and procedures. A complete list of all guests invited must be turned in by this time. (See Guest List Guidelines)
d. Risk Management Conferences will be scheduled based on the availability of the designated University official. To ensure adequate time to schedule a conference, it is recommended that student organizations submit the registration form and schedule the Risk Management Conference as early as possible. Submission of the registration form does not guarantee that a Risk Management Conference can be scheduled to accommodate all schedules. The Office of Student Involvement will work to accommodate student organizations to the best of their ability.
a. For a social event to be approved, the host (and all co-hosts) must demonstrate an understanding of regulations described below and a commitment to fully comply with each of the regulations.
b. Social events scheduled off-campus (BYOB or any third-party vendor) will only be considered for approval when occurring on Friday or Saturday nights. Events scheduled on any other night will not be approved.
i. However, any events held on-campus in Founders and/or Doppelgangers on nights other than Wednesday, Friday, and Saturday will be considered for approval. See information in Article II, Section Ci.
c. Location – This alcohol policy is applicable when a student group is sponsoring an event either on or off campus. Not all spaces on campus will permit the inclusion of alcohol in programming. Regardless of on or off campus location, when alcohol is present, the space must be closed or roped off (also necessary for outdoor locations) to ensure proper and legal checking of identification. A closed or roped off space also helps ensure safety and manage attendance. This policy applies to student group sponsored events, both open and closed, in Founders. Events on or off campus will be confined to the designated location.
i. Founders and/or Doppelgangers will not be closed for any organization-sponsored events on Wednesday, Friday, or Saturday nights.
ii. If an event is held in Founders and approved by the Office of Student Involvement, all other stipulations of this policy will be enforced. Given certain event parameters, the Office of Student Involvement MAY allow the sponsoring organization to forego a guest list. If the organization’s risk management policy (or that of an affiliated national organization) still requires a guest list, the Office of Student Involvement will also require such.
iii. The Office of Student Involvement will assist with logistical arrangements and marketing for events in Founders that are hosted by student organizations.
d. Focus and Publicity – Alcohol may not be the main focus of an event. Each event must have a theme. Alcohol may not be mentioned on publicity for the event. All events are subject to the University Posting Policy.
e. Time Restrictions - Event beginning and ending times will be strictly observed. Social events at which alcohol is consumed, possessed, or served may take place only between the hours of 6 p.m. to 2 a.m. Additionally, they may not exceed four (4) hours in length. No organization may register more than one event on any given day.
f. Event will be closed. Only guests whose names appear on the official guest list will be permitted to attend. This includes BOTH members and non-members. Sponsoring organizations are responsible for the conduct of their members and guests. However, this does not preclude individuals from referral to the Dean of Students for Student Code of Conduct and Ethics violations.
i. Admittance to the event will occur through ONE entrance only. Measures must be taken to secure alternative entrances in order to monitor admittance to the event.
ii. Guest IDs will be checked at the door. All guests must show a valid picture ID and have their name on the official guest list to gain admittance to the event.
iii. Those guests who are 21 years of age or older will be designated as such. Wrist bands or hand stamps must be used to designate those guests who are of legal drinking age. Age verification must occur at the event entrance for all guests.
iv. Guests who are visibly intoxicated will not be permitted to enter or re-enter the event. It is the responsibility of the host organization(s) to ensure that intoxicated members and guests are not permitted to enter and re-enter the event.
g. Food and non-alcoholic beverages will be provided in appropriate amounts, in clearly visible and easily accessible locations for the duration of alcohol service.
h. When live entertainment (i.e. a band) has been scheduled, immediate neighbors will be notified prior to the event (if applicable).
i. Alcohol – All events must be held with a Third Party Vendor or follow BYOB (Bring Your Own Beverage) Guidelines. No alcoholic beverages will be served by the host(s) and no alcohol will be purchased with organization funds (this includes any type of effort to “pass the hat” or collect funds for an event).
i. Third Party Vendor Guidelines:
1. Must be properly licensed by the appropriate local and state authority.
2. Must be properly insured with a minimum of $1,000,0000 of general liability insurance, evidenced by a properly completed certificate of insurance prepared by the insurance provider.
3. Agree in writing to cash sales only (individual, drink-by-drink), collected by the vendor, during the function.
4. Agree in writing to all the responsibilities that any other purveyor of alcoholic beverages would assume in the normal course of business, including but not limited to:
a. Checking identification cards upon entry;
b. Not serving minors (ideally the TPV will check IDs when serving each drink);
c. Not serving individuals who appear to be intoxicated;
d. Maintaining absolute control of ALL alcoholic containers present;
e. Collecting all remaining alcohol at the end of the function (no excess alcohol, opened or unopened, is to be given, sold, or furnished to the organization);
f. Removing alcohol from the premises.
5. Agree in writing that the vendor will not provide any drink specials specific to the event attendees, require any drink sale minimums, or otherwise co-sponsor as a distributor with the organization. Co-sponsorship with a distributor encourages binge consumption and will not be permitted.
6. All on-campus events must follow third party vendor guidelines (BYOB is not permitted); the only permissible third party vendor is Sodexo.
ii. BYOB Guidelines:
1. The amount of alcoholic beverage an of-age person may bring to a BYOB event is six 12 oz. cans of beer or malt beverage. No beverage in a glass bottle is permitted. No open containers of any kind are permitted. No hard liquor is permitted.
2. All beverages at BYOB events must be dispensed by one or more individuals that have participated in the Programming with Alcohol workshop, agree to be and remain sober for the duration of alcohol service, and are at least 21 years of age.
3. A central point of distribution of alcohol must be roped off to allow for proper identification. The line must start in a well lit area and a single file entrance must be created. Of-age members and guests must be identified separately than those not of legal age (i.e. over 21 receives wristband; under 21 receives hand-stamp).
4. A check-in/distribution system must be in place for all alcoholic beverages (i.e. ticket or punch card system). Guests may drink only the alcohol they brought to the party. When a guest wants his/her beverage, he/she may not receive more than 1 beverage at any given time.
5. Any remaining beverage will be disposed of when a person leaves the event. A person may not leave the event with any alcohol. All unused alcohol must be thrown out at the end of the party.
6. No person may bring alcoholic beverages more than once to the same event. Staff at the entrance will register each person to monitor re-entries.
j. Liaisons will be designated for each social event. Liaisons must be at least 21 years old. One liaison for every 25 people in attendance is required (recommended one per 10-15 people in attendance). It is required that liaisons are sober for the duration of the event. Liaisons must be identified as such on the guest list. Liaisons cannot be new/associate members of fraternities or sororities.
k. A professional security guard is recommended but not required, to assist the host with the event. Security Guards can ID guests as they enter the party and monitor the event to keep things under control. Guards can also require unruly guests to leave the party. In any case, Wittenberg Police and Security should be called in emergency situations.
l. Those indicated on the Social Event Registration Form as responsible for the event will remain present for the duration of the event.
m. All members of the host organization(s) may be held liable if a problem occurs. Any organization co-sponsoring or co-financing the event is equally liable should a problem occur.
n. Clean-up will occur immediately following the event.
III. Guest List Guidelines
a. Everyone invited to the event MUST be included on the guest list. This includes BOTH organization members and non-organization members. Wittenberg University risk management guidelines require a maximum of 1 guest per member. For Third-Party Vendors, the maximum capacity of the area designated for the event may not be exceeded.
b. Guests should be listed alphabetically by last name. This is very important for coordinating admittance.
c. Birth dates should be listed next to the guests’ name. Birth dates must then be verified by guest at the door by showing his/her ID. (To facilitate the check-in process the host may choose to highlight all guests who are 21 or older.)
Sample Guest List Format
Host Organization Name(s): Badminton Club & Alpha Gamma Delta
Social Event: Valentine Crush Party
Date: February 16, 2009
Guest Names Birth date Member responsible
Fellows, Brad 9/2/87* Williams, John
Gorski, Dawn 12/15/89 Johnson, Kate
* Designates 21and over
d. A complete guest list must be turned in to the appropriate University official by no later than the Risk Management Conference.
IV. Failure to Comply
a. Failure to comply with any of the guidelines stated in this policy is reason to be referred to the Dean of Students or designee and/or relevant affiliated national organization headquarters.
b. Exceptions: any guidelines stated in this policy that are in conflict with an organization’s inter/national risk management policy must be made known at the Risk Management Conference held prior to the execution of the event. Wittenberg University and the organization(s) will defer to the stricter of the two guidelines in these cases.
The possession or use of firearms, dangerous weapons or other materials which endanger student welfare is strictly prohibited. This prohibition applies to all university employees, students, vendors, customers, and guests included those who are licensed under the state of Ohio law to carry a concealed weapon. The prohibition includes weapons carried about the person and maintenance or storage of any weapon in any property owned, leased, or controlled by Wittenberg or within any parked vehicle on university premises. Students wishing to bring firearms to campus for hunting, leisure, or any other sanctioned activity must store them with the Campus Police and Security Department. Weapons discovered on university premises in violation of this policy will be seized by Campus Police and may result in criminal charges. Violation of this policy is sufficient cause for immediate dismissal from the University and could also result in criminal prosecution.
Hazing in any form is an inappropriate activity and a violation of Wittenberg’s Statement of Mission (“to develop the whole person—intellectually, spiritually, socially, and physically”) and is contrary to the purpose of this academic institution and the positive development of individual members of our community.
By definition, an act of hazing includes all conditions described by Ohio statutes and/or any activity or attitude, mental, emotional, or physical, which ridicules, degrades, embarrasses, leads to confusion or frustration, causes discomfort, or jeopardizes the health, welfare, and safety of an individual or a group..
Specifically, hazing includes but is not limited to the following:
Therefore, all acts of hazing, both on- and off-campus by an organization or any of its members, are strictly forbidden.
Any organization that engages, through any or all of its members, in an act of hazing is subject to severe disciplinary action, including revocation of recognition as an organization at Wittenberg University.
Computing Resources, Access and Use of
A wide range of information technology (IT) is provided to students, faculty and staff in support of the University mission. Standards of behavior are spelled out in a variety of University regulations and apply to computing resources. In general, acceptable use of IT facilities and network resources includes those activities consistent with learning, the University’s academic mission and general communication on and off campus. The Wittenberg IT is responsible for the integrity of computing systems and resources and for establishing guidelines for access and use of IT resources.
Faculty, staff and students are expected to use the University’s computing resources in an ethical manner, including:
All uses must comply with all federal, Ohio, and other applicable laws; all generally applicable University rules and policies, and all applicable contracts and licenses.
A user is responsible for all activity originating from his or her account and for insuring that passwords or other security measures are not breached. Users may not share passwords, attempt to circumvent security measures, interfere with the ability of others to use the network, nor make any commercial use of University network resources. Users may not use University IT resources for obscene or harassing communication. Users must abide by the provisions of copyright law. IT resources may not be used to operate a personal business.
All students are expected to use good judgment in determining the appropriate amount of time spent in explorations on the Web and other computer applications.
Users who violated this policy may be denied access to University IT resources and may be subject to other penalties and disciplinary action, both within and outside of the University.
Use of hardware/software
Equipment in offices, computer hardware, software and data is the property of Wittenberg University. Copying University purchased or leased software is not permitted. Users are responsible for taking all required precautions against importing computer viruses.
Legitimate use of a computer or network system is based on the requirements of a user’s position, not on the knowledge of the use or whatever is technically possible. Although some limitations are built into computer operating systems and networks, those limitations are not the sole restrictions on what is permissible. Users must abide by all applicable restrictions, whether or not they are built into the operations system or network and whether or not they can be circumvented by technical means.
The University owns licenses to a number of proprietary programs. Users who redistribute software from the computing system break agreements with its software suppliers, as well as applicable federal copyright, patent and trade secret laws. Copyright protection also applies to many resources found on the Internet, including but not limited to images, audio and video files, and electronic version of print materials. The redistribution of any software or other copyrighted materials from computing systems is strictly prohibited except in the case of software that is clearly marked as being in the public domain.
Protection of confidential information
Once an individual is granted access to data, he or she is responsible as a custodian of that data. Data custodians are held accountable for maintain the security and confidentiality of those records to which they are granted access. Additionally, all faculty, staff, and students must comply with the Family Educational Rights and Privacy Act (FERPA) guidelines regarding the release of student information.
Access to and use of data
Material that is illegal, proprietary, in violation of University contractual agreements, or otherwise is damaging to the University may not be downloaded or posted to University computers or transported across University networks. Violations include, but are not limited to:
Right to privacy
Though users can expect the University to respect their privacy, the privacy rights of individuals using University owned equipment have some limits. In particular, Wittenberg reserved the right to monitor volume of traffic, investigate potential policy abuses, and take steps necessary to suppress viruses and Trojan horses. IT personnel will not access programs, files or data without permission from one of the following:
Computer files are a form of property and the contents of a file will be treated as physical property. Users are expected to respect the privacy and restrictions place upon information stored or transmitted across computers and network systems, even when the data or information is not securely protected.
Users may not change, copy, delete, read or otherwise access files or software without permission of the custodian of the files or the Chief Information Officer (CIO). Users may not attempt to modify software except where permitted.
Safeguarding of security passwords, user identity, and system access.
From time to time, especially when you are away from your desk, your supervisor or another employee may need to access your computer or files. You should not expect information left on your computer or in your files to be unconditionally private.
Investigating or reading another user’s files is considered the same as reading papers on someone’s desk a violation of the person’s privacy. Reading protected files without authorization, by whatever mechanism, is prohibited.
Students, faculty, and staff should report misuses of IT resources or potential loopholes in computer systems to security and cooperate with the CIO in investigation of abuses.
Only users who have valid, authorized accounts ay use IT resources that are specifically authorized. Users may only use their account in accordance with its authorized purpose and are responsible for safeguarding their own computer account. Users should not let another person use their account. Passwords should be changed often to ensure that private and secure files are kept secure.
Wittenberg maintains an electronic mail system to facilitate University business. Although e-mail correspondence can take on a more informal tone, all messages composed, sent, or received on the electronic mail systems should be considered official University correspondence and could be subpoenaed by a court of law.
The University expects e-mail messages to be treated as confidential by other employees and accessed only the intended recipient. The University does not permit employees t use a code, access a file or retrieve any stored information, unless authorized to do so. Employees should not attempt to gain access to another employee’s messages without permission.
Worldwide Web applications
The University provides bulletin boards and chat rooms for communication purposes. As such, the University reserves the right to delete posted materials that violate standards of appropriate conduct.
The University also provides the opportunity for students, faculty and staff to post individual web pages. The University does not censor nor monitor web pages but individual student or staff members should be aware the University policies regarding harassment or inappropriate conduct may be brought based on web page materials posted.
Any user’s account, as well as the operating system itself, is a possible target for vandalism. Attempted or detected alteration of user system software, data or other files, as well as equipment or resources disruption or destruction, is considered vandalism.
Members of the University community are expected to follow all other polices, rules, or procedures established to manage computers or network systems, including those established to control access to or the use of, computer data, files or other information. Computer accounts may not be transferred or used by other individuals including family and friends.
Violations of IT use policies may result in sanctions by the University. Student violations will be referred through the student conduct or academic misconduct system. Faculty and staff violations will be referred through conduct processes outline in the Faculty Manual or the Administrative and Hourly Staff manuals. Violations can result in discipline up to and including termination of employment.
The ITS may terminate or restrict any person’s access to its resources, without prior notice, if such action is necessary to maintain availability, security, and integrity of operations for other users of the resources, or in the case of egregious policy violations. ITS will notify the use and the appropriate Vice President when access has been restricted or terminated.
Neither students or non-students may use campus grounds and/or facilities for commercial purposes unless written permission has been obtained from The Dean of Students or designee.
The above policy is not construed to prohibit the membership drives and activities conducted by recognized Wittenberg University organizations. Permission for such activities is granted by the Dean of Students or designee on a first-come, first-served basis.
Ohio law states that any organization conducting more than six sales per year must obtain a vendor’s license.
Any academic department, campus office, or student organization that is affiliated with Wittenberg University may post materials in campus buildings per the following guidelines. Residence Hall posting procedures are in addition to the policy listed below. Dining Services has a separate policy that is managed by the Dining Services office.
Posting includes, but is not limited to the following: flyers, posters, banners, signs, handbills, chalking, novelty items, giveaways.
Guidelines for Advertising on Campus
1. All Student Organizations and outside groups, vendors, associations must get all posting approved through the Office of Student Involvement’s Service Center. Postings take 2-3 business days to be approved. Only 120 postings will be approved per organization/event (45 residence hall, 75 campus buildings).
2. The content of all postings must comply with University philosophy and policies.
3. Materials must not promote the use of alcohol in any way or display any alcohol manufacturer or bar location/name. Exception: Events at Founders may be advertised on campus.
4. Materials must be consistent with the university policy regarding sexist, racist and other discriminatory conduct (published in Student Handbook).
5. All postings must be event-specific and list "who," "what," "where," "when," and the sponsoring group or individual name. There are no exceptions to this policy.
6. Postings are to be displayed on bulletin boards and in designated display space only. Trees, benches, windows, brick walkways, tables, doors and walls are not appropriate display places. Taping flyers to any surface is prohibited.
7. When posting, groups are not to cover up any other postings.
8. Off-campus commercial enterprises are not permitted to advertise openly on campus. Advertisements may be posted in the Student Center by the Office of Student Involvement only.
9. Postings for student-initiated and course-related commercial enterprises must be approved in advance by the Director of Student Activities.
10. Banner space must be requested in advance with the Scheduling Office. All banners can only be hung from railings and must be hung string.
11. Writing on brick walks, benches, or any other furniture is prohibited. Sidewalk chalk may be used only on cement walks where rain can reach (i.e. no covered porches, etc). Chalking on university buildings is prohibited.
12. Postings will be limited in size to standard 8 ½” x 11”. Other sizes may be permitted with approval from the Director of Student Activities.
13. Posting in dining facilities including: Post 95, CDR, and Simply to Go are is managed by Dining Services located on the second floor of the Student Center.
14. Postings that do not meet the above guidelines will be removed and processed by the Office of Student Involvement. Violations of the posting policy will be handled through the Office of Student Involvement and may include a fine or suspension of organization privileges.
Approval Process for Posting in Campus Buildings
1. All postings by a Wittenberg University student organization, an outside vendor or association, or any group or organization wishing to publicize their cause or event on Wittenberg’s campus must be approved and stamped individually by the Office of Student Involvement. All publicity must include the name of the sponsoring organization as well as the name and contact information for the event/cause. This allows interested parties a way to contact the sponsoring organization.
2. Only 120 postings will be approved and stamped (45 for residence hall, 75 for campus buildings). One copy will be retained in the Office of Student Involvement for records.
3. All publicity must be submitted to the Office of Student Involvement (in the Student Center) for approval and stamping prior to posting on campus. This process takes 2-3 business days to complete.
4. Approved publicity will be stamped with a two-week posting expiration date. Publicity without proper stamping is in violation of the policy. The date stamped on the publicity is the expiration date.
5. Publicity is permitted to be displayed for a 2 week period from the date of approval. This is designated by the stamp on each piece of publicity. Postings are permitted in specifically designated locations throughout campus. A listing of these locations is available in the Office of Student Involvement and on the Student Involvement website. 6. Approved copies will be limited to the number of posting spaces on campus and in the residence halls.
Academic departments and university offices do not require Office of Student Involvement approval.
Posting Policy - Residence Halls
Any club or organization that is affiliated with Wittenberg University may submit materials to be posted in the residence halls. In order to ensure that materials are posted appropriately, the following posting policy has been implemented:
1. All materials to be posted in Wittenberg residence halls must be submitted for approval at the Office of Residence Life located in Student Development.
2. The content of all signs, posters and banners must comply with University philosophy and policies. Materials must not promote the use of alcohol in any way or display any alcohol manufacturer or bar location/name. Exception: Events at Founders may be advertised on campus. Materials must be consistent with the university policy regarding sexist, racist and other discriminatory conduct (published in Student Handbook).
3. Upon approval of staff in the Office of Residence Life, residence hall staff will place the materials on approved bulletin boards. This will be completed within three business days.
4. Approved materials may remain posted until completion of the event. Residence hall staff will ensure that event materials are removed upon their completion date.
5. Materials without approval (noted by the Office of Residence Life stamp) will be immediately removed and a copy given to the Area Coordinator for the hall for follow-up.
RA programming publicity, RA announcements, RA bulletin board materials, and RHA/Hall Government materials do not need “stamped” approval.
Wittenberg University reserves the absolute discretion to determine the appropriate sanctions to be imposed upon a student or student organization for any violations of Wittenberg policies. The sanctions outlined below may be cumulative, and no sanction need be exhausted before if it is determined that additional sanctions should be imposed. Based on past disciplinary record, the severity of the offense, or the impact of the behavior upon the community, the sanctions may be more severe and; as a result, the list of sanctions below are not meant to be exhaustive.
Parents or guardians of dependent students and the Director of Financial Aid and Scholarships may receive written notice of action that results in deferred suspension, suspension, or dismissal. Parents or guardians, faculty advisers, and/or coaches may also receive notice of disciplinary action any time it is deemed to be in the best interest of the student and the University to do so; however, disciplinary action is normally treated as confidential information.
Students suspended or dismissed from the University for failure to maintain academic standards or for infringement of University regulations may be entitled to a refund of fees in accordance with the University refund schedule.
Certain offenses require by law that the University disclose possible sanctioning practices.
Alcohol and Drug Related Sanctions
In response to the Drug-Free Schools and Communities Act of 1989, the following possible sanctions are in place for alcohol and other drug violations.
Depending on the amount of alcohol or drugs involved, the student may be suspended or dismissed from the University and also may be prosecuted. Below are minimum sanctions for minor violations of the alcohol and drug policies.
– including use or possession of illegal drugs or non-medical use of prescription drugs.
Additional sanctions will be given if there are other incidents (vandalism, fights, providing alcohol to others, etc.) that accompany the alcohol or drug charges.
Students found in an environment where the alcohol and/or drug policy is violated, but are not partaking in the use of alcohol and/or drugs, may be subject to the following sanctions dependent upon the severity of the incident:
File Sharing and Copyright Infringement Sanctions
In response to the Higher Education Opportunity Act of 2008, the following possible sanctions are in place for computer misuse and copyright infringement.
First Offense (Based on initial notice(s) received from the copyright holder(s)):
Second Offense (Repeated notices after the student receives the initial warning letter):
Violators may also be subject to civil and criminal penalties for violation of federal copyright laws.
Students and/or student organizations cited for violations of University policies are notified by the Dean of Students designee to schedule a disciplinary conference meeting. Violations of University policies are referred to the Dean of Student’s designee who will determine if the alleged violation should be adjudicated in a disciplinary conference meeting or whether the allegation should proceed to a formal hearing before the Student Conduct Hearing Board.
A disciplinary conference meeting with an Area Coordinator can also serve as a hearing for minor violations of university policies in the residence halls.
Disciplinary conferences and hearings before the Student Conduct Hearing Board will rely on the preponderance of evidence standard when making its determination. This means the determination will rest on whether the evidence indicates it is more likely than not the alleged behavior did occur and was in violation of the institution's policy.
The purpose of a formal hearing is to receive testimony from the designated investigator, the complainant, the respondent and other witnesses, as the board or panel deems necessary. The chair of the hearing board or panel will exercise discretion in determining which witnesses are necessary to the hearing process. Although the hearing procedures are to respect fundamental standards of fairness, they are not intended to be equivalent to those employed in a civil or criminal judicial process. They are set with an aim of providing the hearing board or hearing officer with the best opportunity for determining the truth of the matter’s dispute. Minor deviations from these prescribed procedures will not render a decision invalid or constitute grounds for an appeal unless a matter of fundamental fairness has been violated.
A. Notification of Violation and Referrals
B. Student Conduct Hearing Board (SCHB)
C. Procedures for the Student Conduct Hearing Board
E. Student Appellate Board
1 Alleged violation of the policies concerning sexual harassment and misconduct will follow the processes outlined in the Policies and Procedures Concerning Sexual Harassment and Misconduct. Alleged violation of the policies concerning academic dishonesty will follow process outlined in the Code of Academic Integrity.