UNIVERSITY SERVICES

ADMINISTRATIVE ASSISTANT TO THE FACULTY

The University provides a full-time administrative assistant to help faculty
with the following:

Vita
Books/book reviews

Board of Directors - Honors
Grant proposals (internal and external, e.g., FDO, FRFB, NEH, NSF)
Syllabi
Tests
E-mail correspondence
Scheduling meetings
Memos/letters/reports
Faculty Personnel Board recommendations
Administrative forms (travel, check requests, DPOs, etc.)
Quest and Question activities
Letters of recommendation
Print shop orders

The Administrative Assistant is not permitted to do personal typing, such as theses, during office hours.

AUDIO VISUAL SERVICES

Audio Visual Services, with main offices in the west wing of the main floor of Thomas Library, supports the teaching-learning process by providing the following:

• Circulation of audio visual material and equipment
• Media production services, including assistance in the planning, preparation and creation of instructional media material and presentations
• Consultation in selection and utilization of instructional media equipment
• Equipment and instructional facility maintenance services

FACILITIES

Audio Visual Services' facilities include an instructional media and equipment distribution center, a multipurpose AV Theater/Classroom, a media viewing area, a multimedia production lab, an equipment repair area, and staff offices. Audio Visual Services supervises operation of the Thomas Library Microlab.

HOURS OF OPERATION

Regular Audio Visual Services Office Hours are 8:00 a.m. - 5:00 a.m., Monday through Friday. Summer and holiday hours may differ. Since media equipment and material use sometimes involves very specific information, most requests for reservations, theatre use or production services should be made during office hours. However, e-mail inquiries or voice mail messages are welcome.

EQUIPMENT AND MEDIA CIRCULATION

The following are available for loan:

Equipment	Media
slide projectors	videocassettes
filmstrip projectors	audiocassettes
overhead projectors	records
opaque projectors	CDs
record players	DVDs
cassette audiotape recorders
portable CD players DVDs
projection screens
VHS camcorders
portable computers
video projectors
digital cameras (video and still)
document cameras

Reservations for equipment or media checkout should be made a minimum of 24 hours in advance. Most items (except camcorders, tripods, portable computers, digital cameras, CD players and video projectors) can be delivered to departmental offices. Training in proper use of all equipment is available on request. Borrowers are responsible for the proper care and prompt return of all equipment. To inquire about audio visual equipment reservations call 327-7324.

NOTE:  All audio visual equipment is intended for use by faculty, staff, and students in carrying out official University assignments. No equipment is to be loaned to any other individuals, scholars or individuals.

AV Technology Support

Audio Visual Services provides training on the instructional technology equipment in Hollenbeck Hall, Kuss Science Center, and other advanced technology locations. Call us for help in using the VCR and DVD players, document cameras, video/data projectors or other items in our state of the art facilities.

For assistance with computer hardware and training on Windows software applications please contact the Computing Center. 

MEDIA MATERIALS COLLECTION

Audio Visual Services maintains a media collection which includes over 4,600 videocassettes 2,000 CDs, 430 DVDs, 16,000 phonograph records, and 105 audiotapes. You can search for media items through EZRA, Thomas Library’s online catalog, either through http://lib.wittenberg.edu or http://www6.wittenberg.edu/lib.

Additions to the Collection: You may request the purchase of video programs or other material which you believe would be useful for your collection.. Please send a written request (note, or e-mail) describing the specific title(s) you would like us to consider. Purchase of program materials is subject to budget limitations and may require preview prior to purchase.

VIDEOCASSETTE CIRCULATION TO STUDENTS

Most library materials are available to all members of the Wittenberg community. However, to answer concerns regarding the protection of the video collection and the necessity for some materials to be readily available for professors’ classroom use, the Library Policy Committee approved the following:

“Library Use Only” Restriction
Faculty members may request through Audio Visual Services that individual video programs be designated as “Library Use Only.” Restrictions may be placed for one semester or long term.  Restricted videos can be used by a student within the library for a two-hour period or can be checked out of the library for seven days with written authorization from a faculty member. Library staff will keep records of restricted titles and will report periodically to faculty members what items they have on "Library Use Only" status.  These lists should be reviewed and any items not needing the restriction removed. As faculty members retire, items on their restricted lists will be returned to unrestricted status.

Any video not designated “Library Use Only” may be freely checked out of the library by any student for a seven day period.

FILM/VIDEOCASSETTE FREE LOAN, PREVIEW, AND RENTAL SERVICES

For hard-to-find titles or subjects not available in our collection, we can acquire media items from off-campus sources. Materials can be obtained through free loan, preview or rental arrangements. Audio Visual Services staff will handle all arrangements for use, including ordering, receipt, delivery to and retrieval from your department office, and return to the source.

Free loan materials incur no use charge and can be ordered for a specific use date.

Some media distribution companies will allow free previews of their films/videocassettes for evaluation prior to purchase. Specific use dates are sometimes honored.

Films/videocassettes can be obtained for a specific use date on a rental basis, incurring a charge to be paid to the distributor after the use. This rental fee is “charged back” to your department. Audio Visual Services has a large collection of catalogs for you to use in locating suitable media support for your instructional needs. If you prefer, Audio Visual Services’ staff can search for the particular items and provide a listing of titles which may meet your needs.

Media titles are also available through OhioLINK, the consortium of Ohio’s college and university libraries and the State Library of Ohio. You can peruse the OhioLINK online catalog at http://www.Ohiolink.edu. After your search for a subject you can “limit” your search to media material types such as audio visuals and music records. Once you have found an item you would like to view, you can check it out “online” using your OhioLINK patron authorization number. You will be notified when the item arrives and you can pick it up at the Library Main Circulation desk. If you have questions regarding this capability, please call Audio Visual Services.

MEDIA PRODUCTION

Graphic/Photographic: Original graphics work, charts, signs and overhead transparencies can be prepared for instructional and research purposes. Copystand and limited black and white photographic services are also available. Output options include:

Black and white or color transparencies
35 mm color slides
Black and white or color signs or posters (up to 22" x 17")
Mounting and laminating
Color and duplicate slides

Media production equipment includes a scanner, digital cameras, 35mm slide scanner, color inkjet printers, laminating equipment and a photographic copystand. Software includes PowerPoint, assorted graphic applications, and optical character recognition for scanning text.

Note: Requests for media production should be made at least a week prior to the date material is needed. Some projects may require more time to complete. Costs of material used may be charged to departmental accounts or paid at time of pickup.

VIDEO EDITING

A video editing system is available for faculty, staff and students to use in their Wittenberg endeavors. AV staff will provide required training in the use of the equipment and facility to individuals or small groups, after which you can reserve the editing room and work on video editing projects.

THOMAS LIBRARY MICROLAB

This 22 unit computer lab is a general purpose campus computer lab that can be scheduled for class instruction. The Windows XP operating system (scheduled for Summer 2005 upgrade) supports both Corel and Microsoft Office suites. Many other applications are available to provide an enriched computing environment.  An “instructor’s station” is connected to a video/data projector, projecting the computer’s display on the front wall. Knowledgeable student assistants are available to help with computing or facility questions. To schedule the Microlab for a class, call the Audio Visual Services Office, 327-7326.

GUIDELINES FOR OFF-AIR VIDEO RECORDING AND RETENTION OF VIDEOTAPES

Any faculty member may request that Audio-Visual Services record off air television programming for potential classroom use. The program(s) to be recorded must be available by open-air broadcast, not just through cable system sources; that is, the program could be picked up by a non-cable television set (e.g., using "rabbit ear" antenna) at the time of recording. Programs from some cable sources, such as HBO, A&E, etc. are not considered "off-air" and must be individually licensed. As a guide, the following television broadcast channels may be received in the Springfield area, depending on environmental conditions:

Channel	From	Channel	From
2	Dayton (ABC)	l6	Dayton (PBS)
4	Columbus (NBC)	l9	Cincinnati (FOX)
6	Columbus (ABC)	22	Dayton (NBC)
7	Dayton (CBS)	26	Springfield (IND)
l0	Columbus (CBS)	34	Columbus (PBS)
l4	Cincinnati (PBS)	45	Dayton (FOX)

Any video material taped by Audio-Visual services may be previewed or used for classroom teaching by any faculty member at Wittenberg for a period of 45 days following the taping.

During this 45-day grace period the faculty members interested in the taped material must decide whether they want to seek the rights to keep the material on a long-term basis or have it erased. Any material not decided on at the end of the 45-day grace period will be erased.

Should any faculty member wish to retain taped video material longer than the 45-day period, then the Director of AV Services will contact the holder of the copyright or his agent to determine (a) willingness to grant permission for prolonged use of the material for teaching and (b) cost (if any) for this right. If a cost for use is involved, the Director of AV Services will inform the interested faculty member so that arrangements can be made for the payment of the fee.

During the period following the 45-day grace period after taping, and while negotiations are going on for the right to retain the taped material, this material will be held in storage and not used for classroom teaching or any other purpose.

 SATELLITE DISH

Audio Visual Services supports the steerable C/Ku band satellite dish which sits atop the Shouvlin Center. Normally the disk is used to provide 24 hour access to SCOLA (Channel 1 (news) programming. SCOLA is a non-profit educational organization transmitting international television programs for educational use. This content is broadcast on channel 3 of our closed circuit television system. However, with adequate lead-time, the dish can be steered to point at other satellites so that news, cultural and sporting events and teleconference downlinks may be broadcast throughout the Wittenberg campus.

The SCOLA schedule is available at their site: http://www.scola.org

COMPUTING SERVICES

The Computing Center’s Solution Center is where computer users find help and a variety of services.  The Solution Center , In Synod Hall, Room 13 is staffed from 8 a.m. - 12 p.m. and 1 p.m.-  5 p.m, Monday through Friday during the school year. The Solution Center can be reached at either 525-3801 or solution@wittenberg.edu. To place a work order for repair or help jog into the Witt Link Portal and click Computing Center under work orders in the left hand column or contact us via e-mail , phone or visit.

FACILITIES

 - 450 public, classroom, and residence hall computers available for student use with network access and laser printers

 - web, file storage space, an e-mail space for all faculty, staff and students

 - file storage space for student, faculty and, collaborative work by request

 - integrated software system serving campus administrative functions

 - WittLink Portal, the Web interface to campus administrative software

 

There are approximately 450 computers open and available for students to use across campus in public, classroom, and residence hall computer labs.  All of these labs are equipped with network capability and residence hall computer labs. All of these labs are equipped with network capability and laser printers.  Each student has space available on Web, file, and e-mail servers for their personal use.  There is also space available for class projects separate from the student's personal work area; setup for class file space can be requested by any faculty member. Our Windows 2000 and XP based network allows each faculty student to access his or her own area on the file servers from any networked lab on campus, residence hall room, or through our dialup modem services. Standard software includes Microsoft Office Professional, and specialized programs for individual classes are made available from a variety of locations around campus.

Administrative software systems are integrated to a single database serving all administrative offices. The WittPortal team maintains a Web interface to the administrative computing area for faculty and students. For additional support services, please see the WittLink Portal area of the Wittenberg.

ACADEMIC COMPUTING SERVICES

The purpose of the Computing Solutions Center is to help faculty, staff and students use the University’s computing resources including:

• Training students to assist in the computing center and serve as assistants at campus computing sites.
• Assisting faculty members who prepare grants that include computing (see Joe Deck).
• Providing for the class use of computing, including assignment of class user names, update of class mailing lists, and creation of courseware accounts.
• Offering training sessions and seminars for campus computer users.
• Developing and maintaining user documentation and circulating computing guides where needed on campus.
• Promoting innovative academic applications of computing.
• Providing for the installation and update of major academic software packages and assisting the academic community in the use of major packages that are generally available.
• Providing support for the acquisition and use of computers on campus, including:
  
  • Assisting departments in the use of computers
  • Advising faculty members and students who wish to purchase computers.
  • Advising faculty members and students purchasing computer software.

The Computing Center is tasked with software and hardware support.  However, with the continual proliferation of software packages and new hardware the amount of support available for unknown items is partial. The Computing Center investigates new hardware and software requested by faculty. There is a time requirement involved, and in the case of some software may only be updated during a larger break in classes such as summer or winter. For both hardware and software, the Computing Center is able to support items purchased in collaboration with the Solution Center because they are able to assess the likelihood of the item working with other software or hardware on campus. For items purchased without Computing Center involvement, the amount of time and resources available will be limited. Specifications and timeframes for software evaluations and further information may be found: http://www4.wittenberg.edu/administration/cctr/software/software_guideli...

ADDITIONAL SERVICES AVAILABLE

As part of Wittenberg’s ongoing commitment to technology, additional services are added yearly. Examples include:

• the ability to connect your personal network enabled computer using our Witt Connect services in various locations including Hollenbeck Hall (hallway study areas), the new wing of the Barbara Deer Kuss Science Center, the Joseph G. Shouvlin Center for Lifelong Learning meeting rooms (wireless available), and the Student Center meeting rooms (wireless available).
• VPN (Virtual Private Networking) available to faculty and staff to enable access to Wittenberg network drives and resources through a non-Wittenberg Internet Service Provider
• Dial up service–free to active Wittenberg faculty, students, and staff
• Access to set all passwords related to computer accounts and network registration updates from the WittLink Portal
• Access to advisee information in the WittLink Portal

For more information about any of these services, visit the computing Center’s web pages at http://www4.wittenberg.edu/admnistration/cctr/or contact us at 525-3801 or solution@wittenberg.edu.

REPAIRS

There are times when computers malfunction or are inoperative. Please call the Solution Center, 525-3801 with information about any computer or software found to be inoperative.

STATEMENT REGARDING SPAM AND ABUSIVE E-MAIL

To support users’ ability to read e-mail from anywhere through various web browsers and e-mail programs, Wittenberg chooses to retain messages on a central mail server. As a result, most SPAM software is not compatible with this service, many are cost-prohibitive, and many solutions block desired messages as SPAM. Currently Wittenberg performs checks on incoming mail including:

• Checking each message for known viruses and quarantining infected messages
• Blocking e-mail addresses presented by users to the computing Center as abusive
• Evaluating messages according to a weighted system of typical SPAM indicators in order to tag messages as possible SPAM for users’ convenience

Wittenberg does not block entire domains or any message from an address unless it is specifically requested by a Wittenberg user and meets criteria as abusive. While this system is not comprehensive or perfect, it does allow the greatest measure of personal freedom and choice in the use of a Wittenberg-email address for users while blocking repetitive abuse of those addresses by outside sources. To report abusive e-mail, forward the message with header information to abuse@wittenberg.edu.

For suggestions about reducing SPAM see http://www4.wittenberg.edu/adinistration/cctr/information/spam.html

PLEASE NOTE: The following policy exists as part of the WittLink Portal system. Users are required to electronically sign the policy before using the Portal system.

ACCESS TO AND USE OF COMPUTING RESOURCES

University computing services support the educational mission and operational needs of the institution, encourages community and contribute to open communication. Policies protect individual and institutional rights, and identify responsibilities associated with the privilege of access to institutional resources. By accepting the privilege of using University resources, the individual accepts the responsibility for learning the legal and policy restrictions on that use and agrees to abide by those regulations. The Wittenberg Computing Center is responsible for the integrity of computing systems and resources and for establishing guidelines for access and use of computing resources.

A user is responsible for all activity originating from his or her account and for ensuring that passwords or other security measures are not breached. A user who suspects that someone else has accessed his/her account must contact the Computing Center immediately. Faculty and staff members are responsible and accountable for their immediate family-member accounts. Family-members include spouses and dependent children as defined by the federal government for tax purposes.

Users may not: share passwords, attempt to circumvent security measures, interfere with the ability for others to use the network, use University computing resources for harassing communication, and use computing or networking resources to operate a business unrelated to the mission of the University.

Users must: abide by the provisions of copyright law. Wittenberg’s information for the Digital Millennium Copyright Act can be found at http://www.wittenberg.edu/web/dmca.html. and comply with federal, Ohio, and other applicable laws; applicable University rules and policies; and applicable contracts and licenses.

All staff are expected to use good judgment in determining the appropriate amount of time spent in accessing the Web and using other computer applications. Establishing and enforcing guidelines for at-work personal/recreational use of Wittenberg computing resources is the responsibility of each supervisor, within the general provision that there be zero impact on the employee’s work performance.

Users who violate this policy may be denied access to University computing resources and may be subject to other penalties and disciplinary action, both within and outside of the university.

USE OF HARDWARE/SOFTWARE

University owned or leased computer hardware, software, and software licenses are the property of Wittenberg University. With the exception of intellectual property, data stored on University property is the property of Wittenberg University.

Legitimate use of a computer or network system is based on the requirements of a user’s position, not on the knowledge of the user or whatever is technically possible. Although some limitations are built into computer operating systems and networks, those limitations are not the sole restrictions on what is permissible.

The University owns licenses to a number of proprietary programs. Users may not redistribute or reverse engineer software outside of the license terms with the software suppliers. Copyright protection also applies to many resources found on the Internet, including but not limited to images, audio and video files, and electronic versions of print materials. The use and redistribution of any software or other copyrighted materials without permission is strictly prohibited.

PROTECTION OF CONFIDENTIAL INFORMATION

Once an individual is granted access to data, he or she is responsible as a custodian of that data. Data custodians are held accountable for maintaining the security and confidentiality of those records to which they are granted access. Additionally, all faculty, staff and students must comply with the Family Educational Rights and Privacy Act (FERPA) guidelines regarding the release of student information.

 

 

ACCESS TO AND USE OF DATA

Material that is damaging to the University, in violation of copyright laws, in violation of University contractual agreements, or otherwise contrary to University standards may not be downloaded or posted to University computers or transported across University networks.

Violations include, but are not limited to:

• Accessing, or attempting to access, data or information without proper authorization regardless of the means by which this access is attempted or accomplished;
• Downloading copyrighted programs;
• Giving another person access to data or information to which they are not authorized;
• Obtaining, possessing, using, or attempting to use passwords or other information about someone else’s account;
• Forging, fraudulently altering, or willfully falsifying computer files/data identified as University records;
• Using electronic resources to hoard, damage, or otherwise interfere with administrative or academic resources accessible electronically;
• Using electronic resources to steal another individual’s work or otherwise misrepresent one’s own work;
• Interfering with the work of another user;
• Supplying or attempting to supply false or misleading information or identification in order to access another user’s account,;
• Deliberate, unauthorized attempts to access, use, or manipulate University computers, computer facilities, networks, systems, programs or data.

Users may not change, copy, delete, read or otherwise modify University leased or purchased software except where permitted.

RIGHT TO PRIVACY

Though users can expect the University to respect their privacy, the privacy rights of individuals using University owned equipment have some limits. In particular, Wittenberg reserves the right to monitor volume of traffic, investigate potential policy abuses, and take steps necessary to suppress viruses and other damaging programs. Computer Center personnel will not access programs, files or data without permission from one of the following:

• The creator/custodian of the materials
• The Dean of Students or President if the creator/custodian is a student or prospective student, or
• The appropriate Vice President, Provost, or President if the owner is a member of the faculty, staff, alumni, parent, or family member of the faculty or staff.

Computer files are a form of property and the contents of a file will be treated as physical property. Users are expected to respect the privacy and restrictions placed upon information stored or transmitted across computers and network systems, even when that data or information is not adequately secured.

You should also be aware that your privacy is also impacted by other federal legislation. For more information on this you can review the following site: http://www.acenet.edu/washington/anti_terror/2001/2001_anti_terror.pdf

SAFEGUARDING OF SECURITY PASSWORDS, USER IDENTITY, AND SYSTEM ACCESS

Investigating or reading another user’s files is considered the same as reading papers on someone’s desk - a violation of the person’s privacy. Reading protected files without authorization by the custodian of the file, by whatever mechanism, is prohibited. Nevertheless, please be aware that from time to time, especially when you are away from your desk, your supervisor or another employee may need to access your computer or files. You should not expect information left on your computer or in your files to be unconditionally private.

Students, faculty and staff should report violations of this policy, potential loopholes in computer systems security, and cooperate with the Director of Computing in the investigation of suspected policy violations. These issues should be reported to the Computing Center Solution Desk (solution@wittenberg.edu) or by calling (937) 525-3801.

Users who have valid accounts may only use computer and network resources that they are specifically authorized to use. Users shall use accounts for authorized purposes and are responsible for safeguarding their computer account. Users should not allow other person(s) to use their account. Passwords should be changed often to ensure that private and secure files are kept secure. Computer accounts may not be transferred or used by other individuals including family and friends.

E-MAIL AND WORLDWIDE WEB APPLICATIONS

Wittenberg maintains electronic mail, web, and other systems to facilitate University business. Although e-mail correspondence can take on a more informal tone, all messages composed, sent, or received on the electronic mail system should be considered official University correspondence and could be subpoenaed by a court of law.

The University expects e-mail messages to be treated as confidential by other employees and accessed only by the intended recipient. Employees should not attempt to gain access to another employee’s messages without permission. Communications via e-mail are subject to all University standards and policies that govern other forms of communication.

The University provides bulletin boards and chat rooms for communication purposes. As such, the University reserves the right to delete posted materials that violate standards of appropriate conduct.

The University also provides the opportunity for students, faculty and staff to post individual web pages. The University does not monitor web pages but individual students or staff members should be aware that University policies regarding harassment or inappropriate conduct apply to web page materials.

University e-mail, web and other electronic services may not be used for commercial and/or private gain.

 

VANDALISM

Any user’s account, software, and hardware, is a possible target for vandalism. Attempted or detected alteration of user system software, data or other files, as well as equipment or resource disruption or destruction, is considered vandalism.

VIOLATIONS

Any user of computing and networking resources can be denied full or partial access to computing and networking resources if he or she violates this policy. Generally, denial of service will be justified by well-documented violations of policy and warnings. The Computing Center may terminate or restrict any persons’ access to its resources, without prior notice, if such action is necessary to maintain availability, security, and integrity of operations for other users of the resources, or in the case of serious policy violations. The Computing Center will notify the user and the appropriate Vice President or Provost when access has been restricted or terminated. Appeals will be handled through existing processes. (Student violations will be referred through the student conduct or academic misconduct systems outlined in the Student Handbook. Faculty and staff violations will be referred through conduct processes outlined in the Faculty Manual and the Administrative and Hourly Staff Manuals.) Where directly applicable the Student Handbook, and the Administrative and Hourly Staff manuals take precedence over this policy. The student handbook can be found at: http://www4.Wittenberg.edu/administration/human_resources/manuals.html. The hourly and administrative staff manuals can be found at: http://www4.wittenberg.edu/administration/human_resources/manuals.html.

Any user of computing and networking resources is subject to disciplinary action up to and even including termination of employment or expulsion from school for serious violations of this policy. Examples of serious violations include, but are not limited to, violations of the law (child pornography, FERPA), software piracy, and unauthorized access to and/or modification of data (academic records, financial, payroll, donor information). FERPA information may be found at http://www.wittenberg.edu/students/ferpa.html. Should it become necessary to deny faculty, staff, or current students access to computing or networking resources, a notice will be sent to them within 24 hours by mail. Should it become necessary to deny any other individual access to computing or networking resources, a notice will be sent to them within 48 hours by mail.

 

WittConnect Service

Acceptable Use Policy

- Any modification of the network will not be permitted.

- Our pursuits are academic, and the University must abide by applicable legal and copyright law.  You may not use your network connection to act as a service or to use software for copyright infringement.

- You will not be permitted to forge or misrepresent your identity or your network address. Only registered, approved devices may be used on the network

- Excessive use of network resources hampering use by others is also not acceptable.

- Computing Center student staff members will not perform repairs or upgrades to personally owned computers.  Our help is limited to getting your computer back on Wittenberg's network.  No program, virus software, or device can prevent all viruses.  Trojans, worms, etc. There will be time where the software corruption on the computer may be beyond our purview to correct.  In those cases, we will refer you to your manufacturers technical support or another third party of additional repair or assistance.

- You are responsible for your behavior on the network and on the Internet.

- Penalties for failure to comply with the university’s usage guidelines can include: immediate suspension of network service, suspension of computer use privileges, and pursuit of disciplinary procedures outlined in the Student, Faculty, and Staff Handbooks.

- We reserve the right to take appropriate action and/or suspend users who attempt to circumvent network security or post excessive network activity

- all users are expected to follow the Access and Use computing resources policy.  The full policy may be found:  http://www4.wittenberg.edu/administration/cctr/general/policies/policy.html.

AntiVirus Protection

Network users are responsible for installing and maintaining Wittenberg's designated anti-virus and anti-spyware programs on his/her own computer, including keeping the virus list up-to-date.  The University's anti-virus program does protect personal computers and is the version required for personal computer network access. Download:  http://www.wittenbeg.edu/software.  Neither Wittenberg University nor it designated agents may be held responsible for any damage to the students; computer and/or loss of data due to a virus, trojan, worm, etc. or efforts to repair/reconnect your computer to the network.

Note about malware:

Some malicious programs are becoming more prevalent on the Web.  There is no protection currently available from these programs.  In some cases the only known fix to eliminate these from the computer completely is to delete and reload the software and/or operating system. We urge users to practice "safe computing".

Statement of Resource Purpose

University computing services support the mission and operational needs of Wittenberg University. Policies protect individual and institutional rights, and identify responsibilities associated with the privilege of access to institutional resources. By accepting the privilege of using University resources, the individual accepts the responsibility of learning the legal and policy restrictions on that use and agrees to abide by those regulations.

Statement of Network User Responsibilities

Users may not attempt to circumvent security measures, forge or misrepresent an identity or network address or use a computer on Wittenberg's network to act as a server outside campus.

Users may not modify any aspect of the University's network infrastructure or attempt to add any hardware that is not expressly permitted.

The working condition and repair of a user's personal hardware is the sole responsibility of the user. As such, all users are required to maintain the most current version of virus protection and all necessary security patches and critical updates for the operating system (Windows or Mac)

Partial or full data loss or hardware failure due to the establishment/connection or maintenance of connection to the University's electronic resources is the responsibility of the user. The user is responsible for all reinstallation of software and backup data.

The user is solely responsible for any liability arising from the use of this computer.

Users may not disconnect or otherwise disable currently installed university hardware.

Users are responsible for their behavior and that of any sponsored guest while connected to Wittenberg's network.

Users will abide by the provisions of copyright law and comply with federal, state and other applicable laws; applicable university rules and policies, and applicable contracts and licenses.

     Wittenberg's information for the Digital Millennium Copyright Act can be found:

      http://www. wittenberg.edu/web.dmca.html

Acceptable Hardware/Software

There are no minimum hardware specifications. Wittenberg Computing Staff recommends that only

systems using Internet Explorer 5.5 or above or Netscape 7.x be used to better utilize network resources. 

Currently the only acceptable hardware includes:

Student, faculty, staff or guest laptop or desktop computers (Windows and Mac)

All hardware will be scanned prior to and during connection to the network to ensure compliance with operating system, virus protection, and application requirements. See the WittConnect Terms of use for more information. Computers found to be out of compliance (most typically with a virus) will be immediately disconnected from the network. Users may petition the Solution Center (Computer Services) for reconnection to the network after providing documentation that the virus, etc. are cleaned from the system

No server operating systems or server type applications are permitted.

Statement of Wittenberg's Responsibility

Wittenberg University is not responsible in any way for any damage resulting from the operation of the computer however caused. This includes, but is not limited to, property damage, personal injury, and /or direct or implied damage to the equipment, software applications, or data on the computer, whether or not it is connected to the University's network at the time.

Support will be limited to advising the user of steps necessary to complete network connection of their own hardware.

Statement regarding bandwidth usage and monitoring

Bandwidth monitoring  is performed on a periodic basis to determine areas of high or unusual usage.  Usage of particularly high bandwidth application is limited.  When several people are running the same types of programs (gaming for example) there is a limit to the amount of bandwidth allotted to that particular activity. The result may be a slowdown of network performance related to the activity. Wittenberg's primary mission is academic, and in support of that purpose academic use of electronic resources is protected from subversion by nonacademic pursuits. At the same time, the University's environment is one of open access and academic freedom and so in support of that environment no sites or servers are prohibited unless deemed to be a threat to network integrity or security.

Senders of e-mail that users consider threatening, abusive, or who attempt to flood the mail system in a DOS (Denial of Service) attack may be blocked.

Statement regarding peer to peer (P2P) and other high bandwidth applications - Personal Computers

Peer to Peer (P2P) and other types of file sharing services are not considered to be of academic value and are not permitted for students use either on campus computers or on personal computers that are using University resources such as WittConnect.   All instances of such file sharing or server applications will result in the immediate disconnection of the user's personal networked devices. Notification of the disconnection and reason will be sent to the Office of Student Development. Users may petition Student Development for reconnection to the network.

The Computing Center recommends that users who engage in other high bandwidth applications do so responsibly. Responsible use includes limiting such application use to off peak hours and to observe all federal, state and local statutes regarding such applications.

The Computing Center does periodically receive requests for information and or assistance for outside agencies, particularly the RIAA (Recording Industry Association of America). All such inquires are forwarded  to the Director of Computing and then to the Vice Present of the appropriate area of the University. In most cases this falls under the jurisdiction of the Vice President of Student Development, but for employees and faculty the Vice President of their particular area will be notified.

Violations and Definition of Services Affected

Reconnection of service after suspension due to any reason (e.g., virus infection, peer to peer, server applications) outlined above will result in the following sanctions. Additional sanctions may be imposed by the offender's departmental area (for students, Student Development):

Any offense such as out of date virus scanner, out of date operating system, server software (i.e. an SMTP server or Microsoft's IIS) or other behavior that is potentially network damaging will result in immediate disconnection of the device from the network.  Users may petition for recommendation after correcting the problem by updating their virus scanner, operating system, etc.

"Habitual Offenders": When a device or user has continuing issues with the same type of problem, they may be removed from the network for the remainder of the semester.  This will result from repeated similar offenses, such as running an SMTP server multiple times, multiple missed virus scan updates, etc.

Offenses occurring within the span of a semester will result in sanctions and apply to all WittConnect users including those using dial up, VPN, wireless, and direct connection to the network.

The University reserves the right to make changes to any part or all of these terms of use at any time. When a revision is made, the Computing Center will issue notification via e-mail to affected constituencies. Current copies of this policy may be obtained:

http://www4.wittenberg.edu/administration/cctr/networking/wittconnectou....

 THE DIGITAL MILLENNIUM COPYRIGHT ACT AT WITTENBERG STATEMENT

Wittenberg University complies with the provisions of the Digital Millennium Copyright Act (DMCA). If you have a concern regarding the use of copyrighted material on any site on the wittenberg.edu network, please contact the agent designated to respond to reports alleging copyright infringement.

DESIGNATED AGENT

The designated agent for the Wittenberg University campus to receive notification of claimed infringement under Title II of the DMCA is: Joseph G. Deck, Director of Computing Services, Phone: (937) 525-3800, Fax: (937) 327-7372, jdeck@wittenberg.edu, Wittenberg University, Box 720, Springfield, Ohio 45501-0720

CLAIMS

The DMCA specifies that all infringement claims must be in writing (either electronic mail or paper letter) and must include the following:

• A physical or electronic signature of the copyright holder or a person authorized to act on his or her behalf;
• A description of the copyrighted work claimed to have been infringed, or, if multiple copyrighted works at a single online site are covered by a single notification, a representative list of such works at that site;
• A description of the material that is claimed to be infringing or to be the subject of infringing activity, and information reasonably sufficient to permit the service provider to locate the material;
• Information reasonably sufficient to permit the service provider to contact you, such as an address, telephone number, and, if available, an electronic mail address;
• A statement that you have good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law; and
• A statement that the information in the notification is accurate, and under penalty of perjury, that you are authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.

RESOURCES

Digital Millennium Copyright Act Summary from the U.S. Copyright Office (PDF document) http://www.loc.gov/copyright/legislation/dmca.pdf

 

 

 

GRANT PROPOSALS

ROLE OF THE ASSOCIATE PROVOST

The Associate Provost works with academic programs, individual faculty members, faculty committees, and others to develop ideas into proposals, to identify possible sources of support, and to oversee the internal process through which proposals are approved for submission. Although the Associate Provost will assist with editing, responsibility for writing a proposal narrative typically rests with the project director or principal investigator, who alone usually has the necessary knowledge and expertise.

Faculty members who wish to secure external funding for the acquisition of equipment, for projects related to the academic program of the university, or for personal professional development, research projects, or other scholarly activity should contact the Associate Provost at the earliest opportunity. Faculty members should not contact funding agencies directly without the approval of the Associate Provost. If you have a specific grant program in mind, this initial contact should occur several months in advance of the application deadline. This will make it possible to begin discussions within the administration and with any affected departments early enough to answer any questions raised by the proposal. One of the Associate Provost’s most important responsibilities is assisting with this process.

HELP FOR PREPARING GRANT PROPOSALS

In 203 Recitation Hall, the Associate Provost maintains a small library of information related to grant opportunities (e.g., descriptions of grant makers and their programs, proposal writing guides, application forms, and samples of successful proposals). These items include:

Reference Works

The Complete Grants Sourcebook for Higher Education
The Directory of Corporate and Foundation Givers
The Foundation 1000
The Foundation Directory
The Foundation Grants Index
Guide to U.S. Foundations, Their Trustees, Officers, and Donors
National Data Book of Foundations
National Guide to Funding for Higher Education
Ohio Grants Guide 1999-2001

Guides to writing proposals and developing project evaluations plans

Bond, Sally L., et. al. Taking Stock: A Practical Guide to Evaluating Your Own Programs. Chapel Hill, N.C.: Horizon Research, Inc., 1997.

Burke, Jim and Prater, Carol Ann.  I'll grant You That: A Step-by Step Guide to Finding Funds, Designing Winning Projects, and Writing Powerful grant proposals,  Portsmouth, NH: Heinemann, 2000.

The Foundation Center’s Guide to Grant seeking on the Web. The Foundation Center, 1998.

Frechtling, Joy. The 2002 User Friendly Handbook for Project Evaluation. Prepared under contract for the National Science Foundation. Westat, 2002.

Frechting, Joy A., ed. Footprints: Strategies for Non-Traditional Program Evaluation. A RED-sponsored Monograph on Evaluation., NSF 95-41. Rockville, MD: Westat, Inc., 1995.

Frechting, Joy A., ed. User-Friendly Handbook for Project Evaluation in Science, Mathematics, Engineering, and Technology Education. NSF 93-152. Revised edition. Westat, Inc., 1996.

Frechting, Joy and Sharp, Laurie, eds. User-Friendly Handbook for Mixed Method Evaluations. NSF 97-153. Westat, 1997.

Geever, Jane C. and McNeill, Patricia. The Foundation Center’s Guide to Proposal Writing. The Foundation Center, 1993.

Golden, Susan L. Secrets of Successful Grantsmanship: A Guerilla Guide to Raising Money. The Jossey-Bass Nonprofit Sector Series. San Francisco: Jossey-Bass, 1997.

Hall, Mary. Getting Funded: A Complete Guide to Proposal Writing. 3rd edition. Portland, Oregon: Continuing Education Press, 2000.

Kiritz, Norton J. Program Planning & Proposal Writing. The Grantsmanship Center Reprint Series on Program Planning & Proposal Writing. Los Angeles: TGCI.

Quick, James Aaron, and New, Cheryl Carter. Grantseekers Toolkit: A Comprehensive Guide to Finding Funding. New York: John Wiley & Sons, Inc., 1998.

Quick, James Aaron, and New, Cheryl Carter. Grant Winner’s Toolkit: Project Management and Evaluation. New York: John Wiley & Sons, Inc., 2000.

The following websites might also be useful to those preparing grant proposals:

Proposal writing guides

Most of the following are generic guides , containing useful advice for all types of grant proposal, not just proposals to the agency publishing the guide or tutorial.

American Association for the Advancement of Science, “Science’s NextWave”

Mohan-Ram, Vid. “How Not to Kill a Grant Application.” parts 1-5, January 7, January 28, February 11, February 25, May 26, August 11, 2000
http://nextwave.sciencemag.org/cgi/content/full/2000/01/06/1 http://nextwave.sciencemag.org/cgi/content/full/2000/01/26/1 http://nextwave.sciencemag.org/cgi/content/full/2000/02/09/17 http://nextwave.sciencemag.org/cgi/content/full/2000/02/24/5 http://nextwave.sciencemag.org/cgi/content/full/2000/05/24/2#related

http://nextwave.sciencemag.org/cgi/content/full/2000/08/09/3

Reif-Lehrer, Liane. “The Beauty of Outlines.” June 9, 2000
http://nextwave.sciencemag.org/cgi/content/full/2000/06/07/2?ck=nck

Wolfe, Cecily (Program Director, Division of Earth Sciences, NSF). “Grant Preparation Advice, NSF-Style.” February 11, 2000.
http://nextwave.sciencemag.org/cgi/content/full/2000/02/10/2

Columbia-Presbyterian Medical Center
Faculty & Research: Writing a Grant Proposal, Writing Tips and Application Forms
http://cpmcnet.columbia.edu/research/writing.htm

Environmental Protection Agency
Grant-writing Tutorial
http://www.epa.gov/seahome/grants/src/msieopen.htm

The Foundation Center
A Proposal Writing Short Course

http://fdncenter.org/learn/shortcourse/prop1.html

Human Frontier Science Program

Kraicer, Jacob The Art of Grantsmanship

http://www.hfsp.org/how/ArtOfGrants.htm

Indiana University Purdue University Indianapolis, SOS Grant Web

Tips for Successful Proposal Writing (originally prepared by the University of Oklahoma)

http://www.science.iupui.edu/wilson/gantweb/GrantSk.IUPUI.html

National Institutes of Health

How to Write a Grant Application

http://www.niad.nih.gov/ncn/gtants/write/write_al.htm

Reidi, Alice N.T. (University of Delaware)

A Practical Guide for Writing Proposals

http://members.dca.net/areid/proposal.htm

Social Science Research Council

The Art of Writing Proposals: Some Candid Suggestion for Application to Social Science Research Council Competitions

http://www.ssrc.org/publciations/for-fellows/art_of_writing_proposals.page

University of Michigan

Thackrey, Don. proposal Writer's guide

http://ww.research.umich.edu/proposals/pwg/pwgcontents.html

University of Nebraska - Lincoln

Stanley, David. Writing from the Winner's Circle: A Guide to Preparing Competitive Proposals

http://www.unl.edu/nepscor/newpages/noframes/pubs/winners/writing.html

University of Vermont

Hemenway, Dvid. How to Improve Your Score When Submitting a Grant Application

http://www.uvm.edu/~ospuvm/?Page=Proposal_Submission/DHememwayImproveSco...

 

University Based Webpages With Links to Other Sites

Indiana University Purdue University Indianapolis

A list of links to federal funding sources

http://www.science.iupui.edu/wilson/grantweb/FED.IUPUI.html

A list of links to foundations and other private funding sources

http://www.science.iupui.edu/wilson/grantweb/NONFED.IUPUI.html

University of Minnesota

Funding Opportunities

http://www.ospa.umn.edu/fundingopportunities/index.htm

 

University of Vermont, Office of Sponsored Programs

http://www.uvm.edu/~ospuvm/

University of Wisconsin-Madison, Grants Information Center, A Cooperating Collection of the Foundation Center Library Network, Proposal Writing: Internet Resources

http://www.library.wisc.edu/libraries/Memorial/grants/proposal.htm

 

Federal Government Funding Sites

Department of Agriculture

Cooperative State Research, Education, and Extension Services (SSREES) funding opportunities

http://ww.reeusda.gov/1700funding/ourfund.htm

Department of Commerce

National Institute of Standards and Technology (NIST)

http:www.nist.gov/welcome.html

NIST funding opportunities

http://www.nist.gov/public_affairs/grants.htm

National Oceanographic and Atmospheric Administration

http://www.noaa.gov/

 

NOAA funding opportunities

http://www.ofa.noaa.gov/%7Egrants/funding.html

Department of Defense

Air Force Office of Scientific Research

http://www.afosr.af.mil/

Army Medical Research and Material Command

http://mrmc-www.army.mil/

Army Research Office, Scientific Services Program (provides opportunities for work at Army labs)

http://www.aro.armymil/ssp/

Office of Naval Research Young Investigator Program

http://www.onr.navy.mil/sci_tech/industrial/363/yip.asp

Office of Naval Research Summer Faculty Research Program

http://www.onr.navy.mil/sci_tech/industrial/363/summfac.asp

Office of Naval Research Faculty Sabbatical Leave Program

http://www.onr.navy.mil/sci_tech/industrial/363/sabat.asp

Research and Educational Opportunities in Science and Engineering (including summer facility positions in DoD labs, fellowships, and summer research appointments) 

http://www.acq.osd.mil/ddre/research/opportunities.html

Department of Education

http://www.ed.gov/fund/landing.jhtml?src=rt

Fulbright-Hays Faculty Research Abroad Fellowship Program

http://www.ed.gov/programs/iegpsfra/index.html

Fulbright-Hays Seminars Abroad

http://www.ed.gov/programs/iegpssap/index.html

Fund for the Improvement of Post secondary Education (FIPSE)

http://www.ed.gov/programs/fipsecomp/index.html

International Research and Studies Program (Title VI)

http://www.ed.gov/programs/iegpsirs/index.html

Department of Energy, Office of Science

http://www.sc.doe.gov/grants/grants.html

Environmental Protection Agency (EPA)

http://www.epa.gov/

National Center for Environmental Research, funding opportunities

http://es.epa.gov/ncer/grants/

Federal Register

http://www.access.gpo.gov/su_docs/aces/fr-cont.html

Grants.gov

http://www.grants.gov/

Department of Justice

National Institute of Justice Funding Opportunities

http://www.ojp.usdoj.gov/nij/funding.htm

Office of Justice Programs funding opportunities

http://www.ojp.usdoj.gov/fundopps.htm

National Aeronautics and Space Administration (NASA)

Research Opportunities Online

http://research.hq.nasa.gov/research.cfm

Helpful References (for grant applicants)

http://research.hq.nasa.gov/GenInform.cfm

Guide for the Preparation and Submission of Unsolicited Proposals

http://ec.msfc.nasa.gov/hq/library/unSol-Prop.html

National Endowment for the Humanities

Grant Programs and Deadlines

http://www.neh.gov/grants/grants.html

Fellowships

http://www.neh.gov/grants/guidelines/fellowships.html

Faculty Humanities Workshops (Formerly Humanities Focus Grants)

http://www.neh.gov/grants/guidelines/facworkshops.html

Summer Seminars and Institutes

http://www.neh.gov/grants/guidelines/seminars.html

Summer Stipends

http://www.neh.gov/grants/guidelines/stipends.html

National Endowment for the Arts (NEA)

http:///www.arts.endow.gov/grants/index.html

National Institutes of Health

http://www.nih.gov/

AREA Program (Academic Research and Enchancement Award, R 15)

http://grants.nih.gov/grants.funding;area.htm

AREA application form (PHS 398)

http://grants.nih.gov/grants/funding/phs398phs.398.html#forms

CRISP (Computer Retrieval of Information on Scientific Projects: a searchable database of federally funded biomedical research projects).

http://crisp.cit.nih.gov/

How to Apply for NIH Funding

http://www.nichd.nih.gov/funding/apply_nih/apply_nih.htm

Tips for New NIH Grant Applicants

http:www.nigms.nih.gov/funding/tips.html

What Happens to Your Grant Application: A Primer for New Applicants

http://www.csr.nih.gov/Welcome/Grant_Application.htm

National Science Foundation

http://www.nsf.gov/

Course, Curriculum and Laboratory Improvement Program (CCLI)

http://www.ehr.nsf.gov/EHR/DUE/progams/ccli/default.asp

CCLI Program Solication

http://www.nsf.gov/pubsys/ods/getpub.cfm?nsf04565

Supplemental Information for Princpal Investigators and applicants to NSF Course,

Curriculum and Laboratory Improvement Program

http://www.nsf.gov/pubsys/ods/getpub.cfm?nsf00117

Custom News Service

http://www.nsf.gov/home/cns/index.cfm

E-Bulletin

http://www.nsf.gov/home/ebulletin/

Faculty Early Career Development Program (CAREER)

http://www.nsf.gov/home/crssprgm/career/start.htm

FastLane Home page

http://www.fastlane.nsf.gov/fastlane.jsp

Grant proposal Guide (nSF 02-2)

http://www.nsf.gov/pubsys/ods/getpub.cfm?gpg

Guide to Programs

http://www.nsf.gov/pubsys/ods/getpub.cfm?gp

Online document retrieval system

http://www.nsf.govp/ubsys/ods/index.html

Research in undergraduate Institution (RUI), Website

http://www.ehr.nsf.gov/crssprgm/rui/start/shtm

Research in Undergraduate Institutions , Program Announcement

http://ww.nsf.gov/pubsys/ods/getpub.cfm?nsf00144

Smithsonian Institute

Office of Fellowships

http://www.si.edu/ofg/

United States Institute of Peace

http://www.usip/org/grants/index.html

GRANT PROPOSAL APPROVAL PROCEDURES

Wittenberg must approve in advance all requests for external funding that use the University’s name; that commit its facilities, personnel, or financial or other resources; or that require Wittenberg to serve as the fiscal agent. Approval is required even if the proposal is submitted by an organization or individual not affiliated with the University. Approvals are recorded on a Grant Proposal Endorsement Form.

Preliminary reviews and approvals

Projects may need to be approved by:

• The Director of Plant, Safety, and Environment (John Paulsen, x7390)- if the project involves hazardous, toxic, or radioactive materials, if it requires the installation of equipment, if it requires new utility service (e.g., network or electrical wiring, plumbing), or if it requires the improvement or renovation of space.
• The Director of Computing Services (Joe Deck, 525-3815) - if the project involves the acquisition of computer hardware or software, network connections, or network wiring.
• The Director of Audio Visual Services (Lyn McCurdy, x7325) - if the project involves the acquisition of audio visual equipment.
• The Associate Provost (Gary Gaffield x7922) - if the project has personnel costs or reallocates space, if the project will require continuing support beyond the period of the grant, or if it requires a commitment of university matching funds.
• The Institutional Review Board (contact Gary Gaffield) - if the project involves the use of human subjects in research. Review by the Institutional Review Board requires the completion of a petition. The petition form can be found in the Faculty Manual (section on “Support and Services”).
• The Institutional Animal Care and Use Committee (contact Gary Gaffield) - if the project involves any use of live, vertebrate animals. Review by the Institutional Animal Care and Use Committee requires the completion of a protocol for animal care and use.
• The University’s attorney (contact Gary Gaffield) - if the project raises liability or other legal issues

Final Reviews and Approvals

Once your project has received all necessary preliminary approvals, your department chairperson must sign the completed Grant Proposal Endorsement Form. Once your chairperson has signed the form, submit it and one copy of your final proposal to Gary Gaffield, who will circulate your materials for final review and approval by:

• The Provost
• The Vice President for Business and Finance
• The Vice President for University Advancement
• The President

Submit the completed form and proposal at least TEN(10) WORKING DAYS before the mailing deadline. If a proposed project is complicated or costly, you must allow additional time for review.

DOWNLOAD: Grant Proposal Endorsement Form (http://www4.wittenberg.edu/facstaff/faculty_manual/06-07/documents/grant...)

GRANT ADMINISTRATION

All grant funds are administered by the university’s business office. The Associate Provost arranges with the business office to create accounts for grant funds and must be notified as soon as a grant is awarded.

Interim and final reports must be filed by the project director, with copies sent to the Associate Provost . When a grant is awarded, the project director should meet with the Associate Provost to plan for the completion of these reports.

PURCHASING PROCEDURES USING GRANT FUNDS
(Added by Purchasing Department, September, 1999)

University Purchasing Policies and Procedures apply to all transactions for which payment in the form of a check from Wittenberg University is expected by the vendor. This includes payments made using grant funds. The same applies in any instance in which a grantholder expects reimbursement from Wittenberg University. Grantholders who have a University purchasing card must adhere to all terms and conditions of the Cardholder Agreement when using it for transactions associated with the grant project, as well as for transactions against operating budgets.

Regardless of funding source, University DPO’s, Check Requests, Purchasing Cards, Purchase Requisitions and Purchase Orders are the only authorized means of conducting business transactions–verbal orders and personal payment with the expectation of reimbursement are not authorized alternatives for conducting Wittenberg or grant-related business. Please especially note that any transactions exceeding the $100 DPO limit or $300 Card limit must be authorized in advance by the Purchasing Department via a University Purchase Order.

The Purchasing Department (Extension 6307) is available to all grant holders to assist in researching or suggesting sources for supplies and equipment; providing or identifying appropriate expertise in evaluating product specifications, applications and/or cost; negotiating pricing and terms; or assisting if disputes arise with a supplier or vendor.

All expenditures of grant funds must be approved in advance by the project director’s department chairperson.

UNIVERSITY ADVANCEMENT

The Office of University Advancement has responsibility for obtaining annual, capital, special, and deferred gifts. An important component of this responsibility is identifying potential donors or funding agencies and presenting the case for Wittenberg in such a manner as to obtain their support. The Wittenberg Fund provides annual support to all facets of the Wittenberg learning community. Gifts to the Wittenberg fund allows parents, graduating seniors, faculty, staff and friends to demonstrate their commitment to the mission of Wittenberg.

Wittenberg's major Gift program focuses on endowed and capital gifts which meet current priorities and provide long-term support and stability to the university. The Major Gift team focuses on developing long-term relationships, cultivating involvement in the university and working with donors to match their interests with institutional needs. '

The Advancement Office recognize the strong relationship between faculty and alumni and welcome the involvement of faculty in fostering the passion of our alumni and friends. Faculty might partner with Advancement in identifying prospects identify projects, introducing prospect to your academic program and provide insight into needs.

All Advancement activities for the 2006-07 academic year will be focused on raising funds for  the Wittenberg Fund and capital and endowment needs as identified in the strategic plan initiatives.

Solicitation of funds by or for the benefit of any department, program, student or other organization, or athletic team which is a part of or affiliated with Wittenberg must be approved by the Vice President for University Advancement and by the Office of the President. All plans or projects whose goal is raising money in the name of Wittenberg University and/or whose donors expect to claim tax deductions or receive official acknowledgment from Wittenberg University must be coordinated through the Office of University Advancement.

The responsibility for the ideas, initiative, and basic preparations for academic program and equipment proposals rest with department heads, faculty, and the Provost’s Office. However, suggestions, assistance, and guidelines will be offered by the Advancement Office, in cooperation with the Assistant Provost for Academic Programs, as time and priorities permit. Ample lead time should be allowed for consultation and for planning and revising proposals. Institutional proposals to corporations and foundations for capital projects or endowment are generally initiated by the Office of Advancement with the approval of the President. The Advancement Office recognizes the strong relationship between faculty and alumni and welcomes the involvement of faculty in fostering the passion of our alumni and friends. Faculty might partner with advancement in identifying prospects, introducing prospects to your academic program and providing insight into needs.

All Advancement activities for the 2006-2007 academic year will be focused on raising funds for the Wittenberg Fund and capital endowment needs as identified in the strategic plan initiatives

Gifts

Official acceptance of all gifts to Wittenberg is made by the Board of Directors based on the recommendation of the President and the Vice President for University Advancement. Only those gifts which are in conformity with the needs of the University will be accepted. The University reserves the right to refuse any gift judged to be inconsistent with institutional needs or policies or for which University resources are too limited to administer the gift properly. Additionally, only those gifts from which disbursements are to be made on a nondiscriminatory basis in conformance with affirmative action programs and policy will be accepted. Gifts to Wittenberg may be made in three forms: an outright gift (cash, securities, real property) deferred gifts, annuities, life insurance , retirement plans) and bequests.

All gifts received by any department or administrative office should be transmitted directly and immediately to the Office of University Advancement, accompanied by all original correspondence pertaining to the gift, its handling or use, and a copy of any acknowledgment written by a University representative. Gifts normally will be recorded and deposited within three days of receipt by the Office of University Advancement.

The responsibility for ideas, initiative and basic preparation for academic preparations and equipment proposals rest with department heads, faculty and the Provost's Office in cooperation with the Associate Provost, as time and priorities permit. Ample lead time should be allowed for consultation and for planning and revising proposals. Institutional proposals to corporations and foundations for capital projects or endowment are generally initiated by the Office of Advancement with the approval of  the president.

COMPREHENSIVE CAMPAIGN

The University is in the planning stage for a comprehensive campaign to fund strategic plan initiatives. The typical stages of a capital  campaign are:

Planning

Feasibility Study

Phase I - "Quiet Phase" Recruitment of Leadership Gifts

Phase II - "Public Phase” Announcement of goals and Leadership Gifts

Celebration

Throughout a campaign, it is often helpful for faculty members to serve on Advisory Committees related to initiatives in your department and to participate in meetings with donors.  The Advancement Office will coordinate the department chairs to determine availability of faculty. Faculty involved with Advancement activities and donor meetings will receive training and guidance and will only be asked to participate in tasks with which they feel comfortable.

HUMAN SUBJECT RESEARCH

PAYMENTS TO HUMAN SUBJECTS
(Added, September, 1999)

Research subjects who are paid to participate in a study must be paid by the University. They must not be paid by personal check or cash.

Students who are University employees should be paid by the Student Employment Office (x7320).

Faculty members should be paid by Human Resources (x7520).

Other individuals, including students, who are not University employees should be paid by the Account Services Office (x6386). To issue a check, the Accounting Services Office will need the subject’s name, address, and social security number, and a brief explanation of the reason for the payment.

INSTITUTIONAL REVIEW BOARD

Government regulations require Wittenberg to maintain an Institutional Review Board (IRB) to review research at the University that involves human subjects, in order to safeguard their rights and welfare. Wittenberg’s IRB is responsible for evaluating the risks of participating in research projects, modifying projects when risks can be reduced, and assuring that subjects give their informed consent to participate.

Research projects cannot begin without the IRB’s approval and grant proposals for human subject research must be approved by the IRB before the proposals can be submitted.

The IRB must review research that meets any of the following conditions:

• Wittenberg sponsors the research;
• University property or a University faculty is used in the research; or
• A Wittenberg employee conducts or directs the research (whether or not it is in connection with the employee’s University responsibilities).

The IRB’s purview includes biomedical, behavioral, and even survey research, and also student research, since it is directed by a faculty member. The source of funding, the identity of the research subjects, and the status of the investigator (faculty member, student, or staff) have no bearing on the IRB’s jurisdiction.

The IRB must conduct its review even if there is “minimal risk” of harm to the subjects. The Code of Federal Regulations (CFR) explicitly gives the IRB alone the authority to determine if only “minimal risk” exists.

The IRB’s approval is not permanent and can be revoked. Continuing projects must be reviewed and approved at least annually. In addition, the IRB has the authority to suspend or terminate its approval when the research is not being conducted in accordance with its requirements or has been associated with unexpected serious harm to subjects.

THE REVIEW PROCESS

A petition to the IRB must be submitted for any research activity involving human subjects. The CFR defines research as “systematic investigation designed to develop or contribute to generalizable knowledge.”

Petitions should be submitted to the Chairperson of the IRB: Jeff Ankrom, 208 Recitation Hall. A petition form is contained at the end of this section.

In routine cases, in which there is minimal risk of harm, the IRB needs three to four working days to evaluate an application. Non-routine cases may require more time. To avoid delays, you should seek IRB approval as soon as possible, as its review of research protocols, informed consent forms, and related matters can be lengthy. Please keep in mind that the IRB does not ordinarily meet during breaks unless special arrangements have been made.

IRB CRITERIA FOR REVIEW

Federal regulations require an IRB to consider the following when reviewing human subject research:

• Risks to subjects must be minimized. For research that may expose a research subject to more than minimal risk (including risk of physical, psychological, or social injury), or that increases the ordinary risks of daily life, principal investigators must provide a detailed evaluation of the risks involved, the measures taken to minimize the risks, and a risk/benefit analysis to justify proceeding with the proposed research.
• Risks to subjects must be reasonable in relation to anticipated benefits to the subjects and in relation to the importance of the knowledge that may reasonably be expected to result.
• Selection of subjects must be equitable.
• When appropriate, there should be adequate provisions to protect the privacy of subjects and to maintain the confidentiality of data.
• When appropriate, the research plan should make adequate provisions for monitoring the data collected to ensure the safety of subjects.
• Informed consent must be obtained each prospective subject and informed consent will be appropriately documented (if a printed form is used, two copies should be executed, one to be retained by the subject and the other by the researcher). The important elements of informed consent are:
  
  • Consent must be intelligent, knowing, and voluntary.
  • Prospective subjects must be told the purpose of the research and its benefits.
  • The research protocol should be explained.
  • Any risks should be identified.
  • Prospective subjects should be told explicitly that they have the right to decline to participate, or, once they become a subject, to withdraw from participation at any time. They should be advised that they can do both without penalty.
  • They should be advised of the extent to which confidentiality or anonymity will be maintained.
  • They should be informed whom to call for answers to questions about the research or their rights as subjects.
  • They should be told whom to notify in the event of an injury.

WHEN DOES RESEARCH NOT HAVE TO BE REVIEWED BY THE IRB?

Ultimately, most of the research projects that the IRB reviews turn out to be exempt from federal regulations. There are three specific kinds of projects that are exempt. They are:

1. A project whose purpose is not research. Lab exercises, when their purpose is to each skills or concepts, are not considered research. Research consists of “systematic investigation, including research development, testing, and evaluation” and is “designed to develop or contribute to generalizable knowledge.”
2. Survey or similar research that poses no risk or that protects the anonymity of subjects. Federal regulations require IRB review of “research involving the use of educational tests, . . . survey procedures, interview procedures, or observation of pubic behavior” only if:
   
   • Subjects can be directly or indirectly identified, and
   • Disclosure of their responses “outside the research could reasonably place the subjects at risk of criminal or civil liability or be damaging to the subjects’ financial standing, employability, or reputation.”

Unless both conditions are met (anonymity is not assured and there is a risk of harm if responses were to be disclosed), such research is exempt.

1. Research concerning educational methods and practices. Federal policy exempts “research conducted in established or commonly accepted educational settings, involving normal educational practices, such as (i) research on . . . instructional strategies, or (ii) research on the effectiveness of . . . instructional techniques, curricula, or classroom management methods.”

If a proposed research project fits into one of these three categories, it does not require an IRB review and no petition needs to be submitted to the IRB.

The principal investigator can make this determination. (If the principal investigator is a student, then only the faculty member or staff member supervising the research can determine if the research is exempt.) Anyone who declares a research project exempt from federal regulations must notify the IRB.

If the principal investigator is uncertain whether a project is exempt, he or she should contact Gary Gaffield, who can help with the determination.

Any principal investigator can continue to ask the IRB to review all projects, even those that are presumably exempt from federal regulations. (At least one department intends to continue to require all student investigators to file petitions with the IRB, whether their research is exempt or not, because of the educational value of the exercise.)

WHAT HAPPENS WHEN A PETITION IS NOT APPROVED?

The IRB may ask for additional information or may request alterations in the research protocol. If the IRB has strong objections to a proposed project or needs substantial additional information, it will likely request a meeting with the principal investigator. Research protocols can be revised and resubmitted as many times as necessary to receive the IRB's approval.

ON LINE RESOURCES

The National Institutes of Health has created an online class on human subject research, "Human Participant Protections Education for Research Teams." It reviews the principles of ethical research and the responsibilities of an Institutional Review Board and may be found at: http://cme.nci.nih.gov

Other Useful Links:

Office for Human Research Protections (OHRP), U.S. Department of Health and Human Services
http://ohrp.osophs.dhhs.gov/polasur.htm#REG

45 CFR 46 - Protection of Human Subjects (Code of Federal Regulations)
http://ohrp.osophs.dhhs.gov/humansubjects/guidance/45cfr46.htm

63 FR 60364-60367, November 9, 1998 (Categories of research that can be reviewed by an IRB through an expedited procedure)
http://ohrp.osophs.dhhs.gov/humansubjects/guidance/expedited98.htm

The Belmont Report, April 18, 1979
http://ohrp.osophs.dhhs.gov/humansubjects/guidance/belmont.htm

OHRP checklist and guidelines for informed consent
http://ohrp.osophs.dhhs.gov/humansubjects/assurance/consentckls.htm

OHRP tips on informed consent
http://ohrp.osophs.dhhs.gov/humansubjects/guidance/ictips.htm

Download PETITION FORMAT (http://www4.wittenberg.edu/facstaff/faculty_manual/06-07/documents/petit...)

I NSTITUTIONAL ANIMAL CARE AND USE COMMITTEE
(Approved by Faculty, Meeting, 9-15-98)

Wittenberg's Institutional Animal Care and Use committee (IACUC) was created to assure that the care and use of all live, nonhuman, vertebrate animals used for research, research training, biological testing activities, or related purposes meets current standards. The IACUC is concerned with care and use by Wittenberg faculty members, students, and staff, both on and off camps. The standards Wittenberg has adopted are:

• The Animal Welfare Act of 1966, as amended
• Implementing regulations in the Code of Federal Regulations
• U.S. Government Principles for the Utilization and Care of Vertebrae Animals Used in Testing, Research, and Training, 1996 (issued by the Public Health Service)
• Guide for the Care and Use of Laboratory Animals, 1996 (revised edition, issued by the National Research Council

Should there be any conflict between the latter two publications, the University's procedures will be governed by the U.S. Government Principles for the Utilization and Care of Vertebrate Animals Used in Testing, Research, and Training, 1996, and ultimately by the animal Welfare Act as amended.

The IACUC is a standing faculty task committee, consisting of seven members appointed by the Provost. All members have renewable two-year terms, except for the student member, who is appointed for a one-year term. The committee consists of:

• A veterinarian
• A faculty member who is a practicing scientist experienced in research involving animals
• A faculty member whose primary concerns are in a nonscientific area
• An individual who is not affiliated with Wittenberg University other than as a member of the IACUC and who is not involved in using laboratory animals
• A student
• Another person, who serves as an ombudsman for animals
• An Assistant Provost

(Membership is further described in IACUC guidelines printed below, adopted by the faculty, September 15, 1998.

THE REVIEW PROCESS

A protocol for animal care and use must be submitted by each faculty member who uses or supervises the use of live, nonhuman, vertebrate animals for instruction or research. A protocol must be submitted to the IACUC at least 45 days before the use is to begin. Protocols should be sent to Gary Gaffield, Associate Provost, 203 Recitation Hall.

A protocol form is attached at the end of this section.

To avoid delays, applicants should seek IACUC approval as early as possible. The IACUC does not ordinarily meet during breaks unless special arrangements have been made.

The IACUC must approve a protocol before animals can be used.

Approval for course-related uses of animals is granted for two years, provided no alterations occur in the animals' care or use. An approved course protocol covers all sections of the course.

WHAT HAPPENS WHEN A PROTOCOL IS NOT APPROVED?

The IACUC may ask fro additional information or may request alterations in the research protocol. If strong objections or disagreements arise, or if additional information is needed, the IRB will likely want to meet with the author of the protocol. Disagreements have been extremely rare and in all instances they have been satisfactorily resolved.

LAWS, POLICIES AND GUIDELINES

Animal Welfare Act
http://www.aphis.usda.gov/ac/awa.html

Guide for the Care and Use of laboratory Animals
http://www.nap.edu/readingroom/books/labrats/

Guidelines for Ethical Conduct in the Care and Use of Animals, American Psychological Association
http://www.apa.org/science/anguide.html

Public Health Service Policy on Humane Care and Use of Laboratory Animals
PDF: http://grants.nih.gov/grants/olaw/references/PHSPolicyLabAnimals.pdf (ftp://ftp.grants.nih.gov/IACUC/GuideBook.pdf)
HTML: http://grants, nih.gov/grants/olaw/references/phspol.htm

Public Health Service Policy on Humane Care and Use of Laboratory Animals, tutorial
http://grants.nih.gov/grants/olaw/tutorial/index.htm

HANDBOOKS, MANUALS, AND OTHER RESOURCES

American Association for Laboratory Animal Science
http://www.aalas.org/

American College of Laboratory Animal Medicine
http://www.aclam.org/

American Society of Laboratory Animal Practitioners
http://www.aslap.org/

Animal Plant Health Inspection Service (APHIS), USDA
http://www.aphis.usda.gov/ac.publications.html

Animal Welfare Information Center, USDA National Agricultural Library
http://www.nal.usda.gov/awic/

ARENA/OLAW Institutional Animal Care and Use Committee Guidebook (ARENA is the Applied Research Ethics National Association; OLAW is the Office of Laboratory Animal Welfare, NIH, Office of Extramural Research)
ftp://ftp.grants.nih.gov/IACUC/GuideBook.pdf (Link is bad, must go to http://grants.nih.gov/grants/oer.htm)

Association for Assessment and Accreditation of Laboratory Animal Care
http://www.aaalac.org/

B.T. Bennett, M.J. Brown, and J.C. Schofield, Essentials for Animal Research - A Primer for Research Personnel (USDA, 1994)
http://omnni.ucsb.ed/connect/acc/ess idex.html

Bibliography on Alternatives to Animal Testing (National Library of Medicine)
http://toxnet.nlm.nih.gov/altbib.html

Definition of Pain and Distress and reporting Requirements for Laboratory Animals: Proceedings of the Workshop Held June 22, 2000
http://www.nap.edu/catalog/10035.html

Institute for Laboratory Animal Research, National Research Council, National Academy of Sciences
http://dels.nas.edu/ilar/

International Guiding Principles of Biomedical Research Involving Animals (1985), Council for International Organization for Medical Sciences (CIOMS)
http://www.cioms.ch/1985_texts_ of_guidelines.htm

The Johns Hopkins University Center for Alternatives to Animal Testing (CAAT)
http://caat.jhsph.edu/

CAAT links to "Alternatives to Animal Testing on the Web: Reduction, Refinement, Replacement:"
http://altweb.jhsph.edu/

Laboratory Animal management Association
http://www.lama-online.org/

NIH-Institutional Administrator's Manual for Laboratory Animal Care and Use
http://grants.nih.gov/grants/olaw/IAMLACUbooklet.doc

NIH/OLAW list of useful links
http://grants.nih.gov/grants/olaw/links.htm

The Norwegian Reference Centre for Laboratory Animal Science & Alternatives
http://oslovet.veths.no/

Occupational Health and Safety in the Care and Use of Research Animals, Committee on Occupational Safety and Health in Research Animal Facilities, Institute of Laboratory Animal Resources, Commission on Life Sciences, National Research Council (1997)
http://www.nap.edu/catalog/4988.html

Report of the AVMA Panel on Euthanasia (2000)
http://www.avma.org/resources/euthansia.pdf

University of California, Davis, Center for Animal Alternatives
http://www.vetmed.ucdavis.edu/Animal_Alternatives/main.htm
The site includes a list of resources for higher education
http://www.vetmed.ucdavis.edu/Animal_Alternative/highered.htm

University of California, Santa Barbara, Sources of Information About Alternatives
http://research.ucsb.edu/connect/acc/alternvs.html

GUIDELINES FOR IACUC

1. Membership of the IACUC
   The Institutional Animal Care and Use Committee (IACUC) is a standing faculty task committee consisting of seven committee members who shall be appointed by the Provost for renewable two-year terms, except that the student member is appointed for a one-year term. All members of the committee are chosen on the basis of their expressed concern for the humane care of animals.
   
   1. One veterinarian, with training or experience in laboratory animal science and medicine, who has direct or delegated program responsibility for activities involving animals at Wittenberg University. The veterinarian will have special responsibilities on the committee, which shall include, but not be limited to, (a) providing professional advice to the IACUC on laboratory animal science and technology required by a contemporary animal care program and (b) suggesting alternatives to the practices and procedures related to animal care and use that come to the committee for review;
   2. One faculty member who is a practicing scientist experienced in research involving animals;
   3. One faculty member whose primary concerns are in a nonscientific area;
   4. One individual who is not affiliated with Wittenberg University in any way other than as a member of the IACUC, who is not a member of the immediate family of a person who is affiliated with the institution and who is not involved in using laboratory animals;
   5. A student;
   6. Another person whose role it will be to serve as an ombudsman for animals;
   7. An Assistant Provost
2. Functions of the IACUC
   
   1. Review once every semester (i.e., twice per year) the institution's program for humane care and use of vertebrate animals.
   2. Conduct an on-site assessment at least once every semester of all institutional housing facilities for vertebrate animals. With respect to off-campus programs, the IACUC should require and review a report which evaluates the satellite facility in light of these Guidelines for animal care and use. Off-campus reports should be written for each semester during which an off-campus program is conducted.
   3. Receive and review a report from a veterinarian every semester about the state of Wittenberg's institutional facilities. The veterinarian should make visits to Wittenberg's housing facilities during those periods when animals are used to assess their health and welfare, especially in situations where animals are subjected to surgery, painful stimuli, or deprivations of food or water. The veterinarian should monitor surgical programs and postsurgical care and provide guidance in the use of anesthesia, analgesia, and euthanasia.
   4. Review and ascertain the merits of reported concerns involving the care and use of vertebrate animals. These concerns should be submitted in written form to the chair of the IACUC. A report of the IACUC's response to the concern should be forwarded to the party originating the concern and should also be included in the meeting minutes and the semi-annual report.
   5. Make recommendations to the Provost regarding any aspects of the animal program, facilities, or personnel training.
   6. Submit to the Provost semi-annual reports of Wittenberg's animal care and use program and animal facilities. These reports should be made available to any faculty member upon request. The reports include the following information:
      
      1. A brief summary of the approved protocols. The summary includes the following: a general description of the research or pedagogical objectives; the rationale for using vertebrate animals as opposed to using other techniques; species and number of vertebrate animals used; how the animals were housed; the manner of their disposal; the supplier(s) of the animals used; and any variance from the Guide for the Care and Use of Laboratory Animals.
      2. A statement indicating approval or non-approval of each protocol and, in case of non-approval, a summary of reasons for the decision.
      3. A summary of any written communications expressing a concern about the use of vertebrate animals on campus brought to the attention of the IACUC, whether each communication was assessed, and the results of the assessment.
      4. A description of the nature and extent of the institution's adherence to the established policies on the care and use of vertebrate animals and a report of any deficiencies in its compliance with such policies.
   7. Review any externally funded grant proposal and recommend to the Provost approval, modification, or the withholding of approval of any sections related to the use of vertebrate animals (according to NIH Guide for Grades and Contracts and the University's Guidelines).
   8. Review proposed significant changes regarding the use of vertebrate animals in ongoing activities and recommend to the Provost approval, modification, or the withholding of approval.
   9. Request the Provost to initiate suspension of any activity involving vertebrate animals if the activity is inconsistent with the regulations of these Guidelines.
   10. Monitor the following functions of departments using vertebrate animals:
       
       1. Regarding the care and use of vertebrate animals, the department may reaffirm such policies as are adopted by the University, adding further provisions or requesting variances for special circumstances.
       2. The department should provide that students engaged in the use of animal subjects are instructed in the ethical and legal principles governing their use. This instruction should be offered as a fundamental part of professional training and as an aspect of the social context of the discipline. Distribution of these Guidelines to students should be an integral part of such instruction
       3. The department course description should indicate if vertebrate animals are used in laboratory exercises for a particular course and if alternate learning exercises are available to students taking the course. Available alternatives should be offered upon request and should not be contingent upon religious affiliation.
   11. Submit to the faculty an annual report summarizing actions taken by the Committee and itemizing all reports and recommendations deposited with the Provost.
   12. The Assistant Provost should record and keep minutes for all meetings of the IACUC.
   13. Review and approve written protocols for animal care and use from each faculty member engaged in or supervising the use of vertebrate animals for instructional or research purposes. A protocol for the use of live vertebrate animals must be submitted to the IACUC at least 45 days before the use is to begin. IACUC will notify the author of the protocol of approval or non-approval no less than 30 days before initiating use. In the case of non-approval, a revised protocol may be submitted, and a final decision is provided to the author within a week of receipt of the revision. IACUC approval for course-related use of vertebrate animals is granted for two-year periods, provided no alterations occur in the animals' use or care. An approved course protocol may be used in all sections of the course.
3. Protocols for Animal Care and Use
   Protocols for the care of animals used in research will be designated in reports to and by the IACUC in ways that do not compromise the original nature of the research program or the specific location of field research. Each protocol for vertebrate animal care and use submitted by a faculty member should address the following topics in light of the standards of the field:
   
   1. Rationale and purpose for the proposed use of vertebrate animals. If the study is a replication, the rationale for duplication should be discussed.
   2. Species and number of vertebrate animals planned for the laboratory activity.
   3. Whether invasive procedures are used. In case of invasive procedures, consideration should be given to the availability or appropriateness of the use of less invasive procedures or other species, isolated organ preparation or cell tissue culture, or computer simulation.
   4. Description of sedation, analgesia, or anesthesia, if applicable.
   5. Postoperative care, if applicable.
   6. Housing and dietary requirements.
   7. Criteria and process for timely intervention, removal of vertebrate animals from a study, or euthanasia if painful or stressful outcomes are anticipated.
   8. Method of euthanasia or disposition of vertebrate animals.
   9. Adequacy of training and experience of personnel in the procedures used, and safety of working environment for personnel.

Download PROTOCOL FOR ANIMAL CARE AND USE (http://www4.wittenberg.edu/facstaff/faculty_manual/06-07/documents/anima...)

LIBRARY
(Revised, September, 1999, 2002, 2003, 2005)

Thomas Library consists of a main library, built in 1982, and a branch science library in the Science Building. Library holdings include 407,000 book volumes, approximately 950current periodicals in paper and another 10,000 online, 80,000 units of microfilm, and a media collection (separately described under Audio Visual Services). The main library is open 101 hours per week, with extended hours preceding and during final exams. In addition, the library offers numerous online search services accessible twenty-four hours a day. The library catalog, named EZRA for Ezra Keller, Wittenberg's first president, is based on the Innovative Interfaces system. It links to OhioLINK, a statewide system for library resource sharing involving more than eighty colleges and universities in Ohio. Through OhioLINK, Wittenberg library users may place online requests for any of 44 million volumes and expect delivery in three business days. Wittenberg students and faculty may also visit any OhioLINK member library and directly check out or return books. If OhioLINK holdings do not suffice, individuals may use the services of traditional interlibrary loan, which operates through the Online Computer Library Center, an international network of more than 27 thousand libraries.

The library assigns a professional librarian to serve as a liaison to each academic department. Your liaison librarian can help identify information resources relevant to your classes and is also available for library instruction. All requests for library purchases should be sent to your liaison librarian.

The library contains two seminar rooms, five group study rooms, and six faculty study rooms which accommodate a total of ten faculty members. The faculty study rooms are assigned for one semester. Application forms for these rooms may be requested from the Library Administrative Assistant, Hollis Wolfe, or accessed on the library web page. Application procedures follow.

Procedures for Faculty Study Rooms

Assignment Periods: Study rooms will be assigned afresh for each of three periods: fall semester, spring semester, and summer. Individuals must reapply for continued use of study rooms.

Study rooms are accessible only when the library is open.

Assignment Criteria: Degree of need (to be justified on the application form) will be the primary factor considered when assigning rooms. When degree of need appears comparable among applications, the following general priorities apply:

1. New tenure-track ABD faculty (Chairs are encouraged to apply on their behalf).
2. Other new faculty
3. Faculty on sabbatical
4. Faculty who have not had a room in recent years
5. First come, first-served

Application deadline and Notification: Applications for the upcoming period must be received by the Thomas Library director by Monday of the last week of classes. All applicants will be notified by Friday of the last week of classes.

Keys: Keys for new room assignments may be picked up from the Library Administrative Assistant. This may be done during the break preceding each period, though it's best to call ahead to arrange this. Unless the occupant is granted permission to remain in the room for the following period, keys should be returned to the Library Administrative Assistant by the last day of final exams.

MAIL

CAMPUS MAIL

Campus mail leaves Recitation Hall at approximately 9:15 a.m. each day for building delivery. Address all campus mail clearly with name and department. Mail sent to all faculty and staff, or to select groups of employees, should be sorted by department. Special delivery times are set for summer, Christmas, and spring break periods. Mail is picked up at each station at the time of the campus mail delivery or there is a depository for campus mail in the Mail Room, the Basement of Recitation Hall. The mail Room in Recitation Hall is open each weekday from 8:00 a.m. to 5:00 p.m.

Department mail boxes are assigned and located in the Recitation Hall basement Mail room Hallway.  Arrangements of disposal of mail during the summer months or upon leaving the University should be made with the Mail Room staff as early as possible.

Campus mail is for any correspondence to faculty members, staff and administrative offices, residence halls and fraternity/sorority houses. Please use the less expensive manila envelopes for campus mail rather than white printed envelopes. The manila envelopes may be used repeatedly if not sealed.

FEDERAL EXPRESS AND UPS

Federal Express and United Parcel provide overnight mail service. Air-bills, letter and soft packs are available at the Security Office desk (Recitation Annex). An "Outside Mailer Department Charge" form must be completed and is available at the Security Office desk. Special considerations are necessary for items going out of the country. For assistance, contact the mail desk for the 800 numbers. Federal Express pick up is at 4:30 p.m. and UPS pick up is at 4:30 p.m., Monday through Friday.

For those who often use express mail service a supply of "outside mailer department charge" forms can be obtained from the business office. There are UPS drop boxes outside the Physical Plant and HPERC for your convenience. These are picked up daily around 5:30 p.m.

FAX

A fax machine is available for use of the University community at the Security office desk (Annex Recitation Hall) . Outgoing faxes require a requisition form which includes the account number, date, fax number, and the total number of pages. There are no charges for faxes received or sent.

OUTGOING MAIL

Outgoing mail must have a Wittenberg return address. It should include a name and a department for return. Attach a metered mail slip to outgoing mail. Call Mail Room for information on bulk mailings.

RECEIVING PACKAGES

Whenever an item is ordered for delivery to Wittenberg it is to be shipped to the Warehouse, 225 N. Fountain Avenue. That is the receiving point for UPS and other delivery services. By agreement with these companies, they will not make deliveries to buildings on campus. Deliveries will be distributed by the Warehouse, generally within 3 days of receipt. You will be notified of RUSH or Next-Day deliveries so that you can arrange for special pick-up if necessary. If a package is to arrive C.O.D., you must provide the people at the Warehouse with a certified check or cash in advance so that they can accept it.

PHOTOCOPYING

COPY CENTER

The Copy Center is located in Room 53, Recitation Hall Ground Floor. It is equipped with a Ricoh 2105 copier with some special features available, including:

• Paper sizes 8 1/2 x 11 to 1 x 17
• Reduction/Enlargement: 1% increments from 64% to 155%
• Automatic duplexing: 1 or 2-sided copies from 1 or 2-sided originals
• Stapling: from 2 to 100sheets per set. Three selections: single or double staples on left side or single staple horizontal top.
• Variety of paper weights and colors

Notify the Copy Center in advance of large copying jobs to help in scheduling work. All jobs must be accompanied by a completed order requisition form and accurate account number.

The Center will meet or beat any local printer's cost estimate for a project. The staff is available to advise you concerning any special printing needs or pricing.

GUIDELINES FOR THE REPRODUCTION OF COPYRIGHTED MATERIAL

The federal Copyright Act is designed to promote the creation, publication, and use of works of the intellect. In order to achieve those goals, the Act grants to copyright owners certain exclusive rights, including the exclusive right to copy the copyrighted material. Nevertheless, this exclusive right prohibiting copying is subject to an exception, the doctrine of "fair use."

Under the doctrine of "fair use," copyrighted material can be copied without the copyright owner's permission provided certain criteria are met. These guidelines are intended to help the faculty determine what items can be reproduced under the doctrine of "fair use" and what items can be reproduced only after obtaining the permission of the copyright owner. It is the University's policy to defend faculty members who have been sued for copyright infringement only if the faculty member has complied with these Guidelines.

The initial determination of whether copyrighted material can be reproduced under the doctrine of "fair use" is placed with the faculty member desiring to use the material. This determination is made by using the "Criteria for Determining Fair Use" (see below).

Reproduction that Falls Within the "Criteria for Determining Fair Use"

If the material and its intended use fall within the criteria, then the faculty member completes the "Statement for Reproduction" (see below). This information will be copied onto the first page of the material to be reproduced.

A copy of the "Statement for Reproduction" is given to the University Print Shop along with the material to be reproduced. A copy is also sent to the Associate Provost by the Print Shop.

Reproduction that Does NOT Fall Within the "Criteria for Determining Fair Use"

If the material and its intended use do not fall within the criteria, then the faculty member must seek the permission of the copyright owner. When seeking permission to duplicate material, the request to the copyright holder should contain the following information:

• Name of the class that will use the material, plus the semester and year it is scheduled.
• Title and author of the copyrighted work
• Identity of the copyright holder, and copyright date(s)
• The specific portion to be reproduced
• The number of copies to be made
• The manner of distribution and its use (e.g., distributed to students in the class and used as supplementary teaching materials). It should be specified that students will be charged only the cost of reproduction.
• The method of reproduction (e.g., photocopy)

If the copyright owner grants permission for reproduction, then the faculty member completes the "Statement for Reproduction." A copy of the Statement is given to the University Print Shop, along with a copy of the permission letter and the material to be reproduced. A copy of the Statement and of the permission letter is sent to the Associate Provost by the Print Shop.

If the copyright owner denies permission or grants permission conditioned upon payment of a fee or on other terms unacceptable to the faculty member, then the faculty member must have the Associate Provost review the material and the communications from the copyright owner that denied permission to reproduce or granted permission conditioned upon payment of a fee or on other unacceptable terms. The Assistant Provost/Chief Information Officer will determine whether the materials can be reproduced under the doctrine of "fair use" without the copyright owner's permission. This determination will be made after appropriate consultation with the University's legal counsel.

If the Associate Provost determines the material can be reproduced, then the faculty member completes the "Statement for Reproduction." A copy of the Statement along with material to be reproduced is given to the University Print Shop. A copy is also sent to the Assistant Provost for Academic Programs by the Print Shop.

The Associate Provost is the official authorized to decide whether material can be reproduced after the copyright owner denies permission or grants permission conditioned upon payment of a fee or on other unacceptable terms. The Assistant Provost also serves as a clearing house of copyright information for the University and maintains records of all copyright evaluations, "Statements for Reproduction," and permission letters.

CRITERIA FOR DETERMINING FAIR USE

Multiple copies (not to exceed more than one copy per pupil in a course) may be made by or for the faculty member giving the course for classroom use or discussion, provided that:

• The reproduced material is completely distributed to the class. Extra copies cannot be made for use in a later course.
• Each copy of the reproduced material includes the notice of copyright as contained in the Statement for Reproduction.
• The material to be reproduced meets these criteria:
  
  • The material is to be used for non-profit educational purposes. The University takes the position that any material reproduced for classroom use meets this criterion.
  • The materials' nature is not "consumable." That is, the material to be reproduced cannot include workbooks, exercises, standardized tests, and answer sheets which are "consumed" during the course of study.
  • The amount of the material to be reproduced must be relatively small in relation to the copyrighted work as a whole.
  • The reproduction of the material must not have a significantly adverse affect upon the potential market for or value of the copyrighted work.

Notwithstanding any of the above, the following shall be prohibited.

• Reproduction shall not be used to create or replace or substitute for anthologies, compilations, or collective works.
• Reproduction shall not substitute for the purchase of books or periodicals. Generally, the same item shall not be reproduced and used by the same faculty member from semester to semester without obtaining the consent of the copyright owner.
• No charge shall be made to the student beyond the actual cost of the reproduction.

Download STATEMENT OF REPRODUCTION (http://www4.wittenberg.edu/facstaff/faculty_manual/06-07/documents/repro...)

OTHER SERVICES AND FACILITIES

MEMBERSHIP IN CONSORTIA

Wittenberg University participates in the following consortia as a means of expanding its educational program through association with other colleges and universities. Specific questions or suggestions for possible consortia programs should be directed to the faculty or administrative representatives. Cincinnati Council on World Affairs

Supported by many leading citizens and businesses in the Cincinnati area and honored nationally as a model for such organizations, the Cincinnati Council on World Affairs is the prime educational source in the world affairs field for the Cincinnati community surrounding

The Council has established area study programs, joint lectures, and visiting professors for the participating colleges and universities. It also annually sponsors a lecture series at the participating colleges, focused on a particular region, culture, or theme.

College members of the CCWA include: Anderson College, Berea College, Centre College, Franklin College, Georgetown College, Hanover College, Taylor University, Transylvania University, Wilmington College and Wittenberg University.

Southwestern Ohio Council for Higher Education (SOCHE)

The purpose of the Southwestern Ohio Council for Higher Education is to promote inter institutional cooperation in order to achieve educational advancement, research development, and administrative efficiency of the member institutions. In carrying out these purposes, SOCHE holds conferences of representatives of the teaching and research faculty and library and administrative staffs of the member institutions, serves as a clearing house for the exchange of information, and promotes projects of educational research and experimentation.

Full-time students of member institutions are permitted to cross-register on a space-available basis for courses not offered at their home institution (not more than one course per semester). The cross-registration system does not apply to the summer session.

SOCHE members are: Air Force Institute of Technology, Antioch University, Capital University Dayton Center, Cedarville College, Central State University, Clark State Community College, Edison State Community, General Motors Corporation, Kettering College of Medical Arts, Miami-Jacobs College, Sinclair Community College, Southern State Community College, The Union Institute, United Theological Seminary, University of Dayton, Urbana University, Wilberforce University, Wilmington College, Wittenberg University, and Wright State University.

CULTURAL, ATHLETIC, AND OTHER CAMPUS EVENTS

Cultural events such as convocation programs, Wittenberg Series programs, and performing artists, are open to all University employees and their families. Announcements of forthcoming programs are published regularly in the University Calendar and Wittenberg Today and are also posted on campus bulletin boards. The Benham-Prince Student Center scheduling office maintains a calendar of University events.

The University Theatre offers three major productions and a dance concert in addition to a number of student-directed laboratory productions. Tickets for major productions in Chakeres Theatre go on sale a week and a half before each opening performance at the Service Center in the Student Center. All seats are reserved. Student laboratory productions in Blair Hall Theatre and Chakeres are free. General seating tickets will be available one hour before show time in the Blair or Chakeres lobby. Participation in theatre productions is open to all Wittenberg students. Audition dates are announced in advance on e-mail "announce." Further information regarding auditions may be obtained by phoning 327-7464.

You may attend designated athletic events free of charge. To do so, you must present your University ID card. Some events require obtaining tickets prior to the event.

EMERGENCIES

Emergency Telephone 327-6363. Emergency phones are located at various outdoor sites that put callers in immediate contact with Wittenberg Security Police. Emergency phones are also located at the main entrance of each residence hall.

If a member of the campus community suffers illness or injury, the University can provide a primary response and assist in obtaining advanced medical care. Security officers are trained in first aid and CPR techniques. The Wittenberg Wellness Center is staffed by a board certified physician and registered nurses.

THE FACULTY ENDOWMENT FUND BOARD

The Faculty Endowment Fund Board (FEFB) is a unique committee which oversees the Faculty Endowment Fund.  In the early 1960s and subsequent decades, fund-raising efforts among the faculty, brought on by a desire for first-rate speakers and performers to stimulate the intellectual atmosphere on campus, generated enough money for a permanent fund the Faculty Endowment Fund.It is independent of the University budget.  The interest from this fund continues to support efforts to identify and invite distinguished persons to participate in intellectual life of the University.

Membership:  Six faculty, elected by the faculty as a whole, govern the evaluation and funding of faculty proposals. 

Guidelines and Information Related to FEFB Grant Proposals:
Grant requests should be forwarded to the Chair of the FEFB and include a detailed description of the event(s), date(s), time(s), budget, the specific amount of the request, other sources of funding, and an explanation as to how the event will be publicized.

The FEFB should receive recognition as a sponsor or co-sponsor of the event(s) on all publicity and the event(s) should be publicized to the entire Wittenberg community.

Grant requests will be considered as they are received. Funds will be allocated until the annual budget is exhausted. Therefore, it is suggested that grant requests be sent to the FEFB as far in advance of the proposed event(s) as possible. As a general guideline, two months is needed by the FEFB to act on a grant proposal.

NOTE:  No event will be funded after it has already taken place.

FACULTY DINING ROOM

This facility is on the second floor of the Student Center and is open to all University faculty and staff.

GRADE BOOKS AND BLUE BOOKS

Faculty members may obtain grade books and blue books used for examinations from the department chairperson or from the Administrative Assistant to the Faculty.

HOUSING

Limited University-owned housing is available under lease for rental to faculty members, administrative officers, administrative staff and other Wittenberg staff members. Contact the Rental Properties Office for information.

All tenants are required to sign a lease. The Rent and Security/Damage deposit for Wittenberg properties rented by faculty and staff may be paid through payroll deduction by signing an authorization form at the Rental Properties Office located at the Physical Plant building. Rent so deducted is for the subsequent month. Security/Damage deposit may also be paid via payroll deduction from four consecutive paychecks. Rent for the period preceding the month covered by payroll deduction is to be paid at the Rental Properties Office at the time of lease signing.

When Payroll deduction is not used, rent is due on the first of each month, at the Student Accounts' Office in Recitation hall, and the Security/Damage Deposit is to be paid at lease signing at the Rental Office.

IDENTIFICATION CARDS

Wittenberg issues an identification card to each staff person at the time of employment. This card identifies you as a University employee and, when requested, is to be presented to any campus security officer or University official. Your ID also allows you access to privileges such as sporting events and use of library facilities. Your ID should be kept in your personal possession. It is not transferable to any other person. If you lose your ID card, please report its loss immediately to the Benham-Prince Student Center Administrative Assistant who will issue you a new card.

PARKING

The Wittenberg campus has limited parking space. All employees who drive to work are required to obtain a no-fee parking tag from the Wittenberg Police and Security Department. This tag entitles personnel to park in designated University lots; however, it does not guarantee a parking space immediately close to your work area. Employees parking in restricted areas, or areas other than their assigned areas, will be liable for fines, towing and/or disciplinary procedures. Registration can be obtained on line as a matter of convenience.

SCHEDULING EVENTS

All events are to be scheduled in the Student Center Scheduling Office (#7447) at least 48 hours in advance. A scheduling form should also be submitted to the Scheduling Office. This procedure will avoid scheduling conflicts and allow building and dining services adequate set up time.

SECURITY

Emergency Telephone 327-6363. Emergency phones are located at various outdoor sites that put callers in immediate contact with Wittenberg Police & Security. Emergency phones are also located at the main entrance of each residence hall.

Non-emergency Telephone 327-7307 or Dispatch at 327-6231.

The Police & Security Department is responsible for protecting members of the University community and their visitors, University property, and the property of the community and for ensuring that the campus is orderly. Their responsibilities also include appropriate service in controlling traffic and parking and making emergency health center and hospital calls. Security officers will not function in the capacity of general messengers, make mail runs or go on errands of students or other campus personnel.

Trained security officers and fully certified police officers employed by Chief of Wittenberg Police/Director of Security patrol the University District 24 hours a day. The security program is supervised by the Director of Security/Police who is a full-time Wittenberg staff member and  a sworn police officer of the Wittenberg Police Department. Police officers are armed and have full power of arrest. Security officers are not armed and do not have arrest power. Patrols are continually reviewed during evening hours and weekends.

An Escort Service is operated and staffed by Wittenberg students. The service operates during evening hours, and use of this program is strongly encouraged by the University.

Equipment for security purposes includes police cars, security police cars, two-way radio communication and emergency telephones. A 24-hour Dispatcher is on duty, and security vehicles have direct contact with city police.

All members of the University community should be prepared to present University Identification cards when asked to do so by security or police officers. It must be recognized that failure to identify oneself as a member of the campus community can result in the assumption by these officers that the offender is an off-campus person.

Members of the academic community may be cited for breaking University regulations which may not be of sufficient seriousness to involve criminal arrest. If, on the basis of further investigation, an offense is judged to be of a more serious nature, criminal arrest may follow. Citations for breaking University regulations will be brought to the attention of the appropriate University office and/or student judiciary body.

All criminal actions and/or emergencies must be reported to Wittenberg Police/Security. Wittenberg supports rigorous prosecution of persons arrested in connection with illegal acts against persons or property in the University District. The policy is strongly endorsed by the University's Board of Directors, President, faculty and staff, and local law enforcement officials.

TICKET SALES AT THE SERVICE CENTER (STUDENT CENTER)

Notify the Service Center (327-7443) at least one week in advance that you wish to sell tickets through the Student Center. Please note that tickets at the Student Center are sold on a cash basis only. Ticket reservations cannot be accepted.

UNIVERSITY COMMUNICATIONS

Located in Suite 311 and Suite 206, Recitation Hall, the Office of University Communications is home to Wittenberg's public relations, publications, sports information and news services departments, as well as the University editor and Webmaster.  All news and sports information about Wittenberg-related events, people or activities intended for media distribution, including newspapers, magazines, radio and television, must be released from this office.  Call the Office of University Communications at 6111 with suggestions for news stories, features or sports items.

Additionally, the office is charged with interpreting and communicating the accomplishments, objectives and aspirations of the University to a variety of audiences, including the campus community.  The Office strives to maximize knowledge, understanding and support for Wittenberg through contact with the news media, the University's Web site and other outlets, as well as in such publications as the Wittenberg Magazine and Around the Hollow, the University's online newsletter.

The office also assists University personnel in producing printed material to ensure that internal and external publications are designed and produced in an attractive, accurate, consistent and economical manner. These services are provided free of charge through the publications department.  All requests for preparation of printed materials incorporating the University logo or any other University symbols must follow established guidelines.  Call the department of publications at 6116 for additional information.

 

UNIVERSITY VEHICLES

University-owned vehicles are available for use by employees for work-related travel. Scheduling of University vehicles for personal use is prohibited. To reserve a vehicle or to obtain additional information contact the Motor Pool at #7446.

WEAVER CHAPEL

Weaver Chapel offers weekday chapel for the campus community from 11:20 to 11:50 a.m. each Tuesday and Thursday. Speakers include students, faculty, local clergy, and other church representatives, and music is usually led by a student team. No classes or meetings are to be held during these half-hour periods. With your supervisor's permission, you are welcome to participate in this time of community worship.  For further information, please contact the University Pastor's Office at #7411.

WITTENBERG UNIVERSITY FEDERAL CREDIT UNION

The Credit Union is an independent service organization. Any Wittenberg employee or student, and their immediate family members are eligible for membership. The Credit Union offers savings and checking accounts, certificates of deposit, Visa credit cards, auto and personal loans, plus many other enhanced services. Contact the Credit Union, extension 6427, for detailed information, or visit the web site at www.witt-cu.com. The  Credit Union is located in Room 103 of Shouvlin Center.