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STUDENT REGISTRATION

AUDITING
(By Faculty action May 9, 1967)

Students may audit courses, provided a petition to audit is approved by the professor whose course is to be audited. . The student must agree in writing not to ask for or expect credit for the audited course at any future time. The student will not be required to take any examination and will not be given a grade. Verification of auditor status must be confirmed by the instructor of the course prior to entry on the student auditor’s permanent record. Students will be charged an audit fee.

ENROLLMENT OF TRADITIONAL STUDENTS IN SCHOOL OF COMMUNITY EDUCATION COURSES

Evening and weekend credit courses sponsored by the School of Community Education (SCE) exist primarily for working adults from the local community. With the concurrence of the Dean of the School of Community Education and the Provost, however, limited spaces are made available in various courses for traditional students. Traditional students may register for these spaces as part of their full-time class schedule.

Generally, such registration is restricted to upper-class students who cannot arrange for a particular course in the Day schedule and is limited to one course per semester.

Certain courses (unofficially known as “J-hour” courses) appear during evening hours but are not sponsored by the School of Community Education. Traditional students may register for these without restriction.

Charges for SCE or J-hour courses are included within the standard semester charge except when the credits constitute a term overload. In such a case, students pay an additional charge for each overload credit.

As for enrollment in other non-credit School of Community Education offerings, traditional students may register in the same manner as members of the local community. Charges for such enrollment are not covered by traditional tuition and fees assessed for the full-time program.

ENROLLMENT IN SUMMER SESSION

Administered by the School of Community Education, the Summer Session consists of two general terms of Day and Evening on-campus courses. The first term extends 6.5 weeks and the second, 5 weeks. There is also a small overlap term of 6.5 weeks. Other courses following special schedules or meeting in off-campus locations may also appear. Faculty may teach in any or all terms.

Normally, the maximum enrollment a student may undertake is 11 credits for the first term and 7 for the second. Additional enrollment requires approval of the Assistant Provost for Academic Services.

REPEATING COURSES
(By Faculty action, April 19, 1979)

When a student retakes a course, the grade earned the second time replaces the grade earned the first time in the computation of the grade point average. This applies to any course taken initially after September 10, 1979. A course that is retaken will count only once toward the graduation requirement. Only academic work taken at the University or its extensions will be considered for repetition. The students transcript will show both the original listing and grade for the course as well as the listing and grade of the repetition.

CLASS ROSTERS

Students names who are academically and financially eligible to attend a course will appear on the initial class roster. Instructors are requested to notify the Registrar’s office of any student whose name appears on the class listing but who has never attended the class. A verification form for this purpose will be provided by the Registrar. Students entering or dropping a course should have obtained the instructors signature on a class drop/add form.

An accurate class roster is available at any time, on the WittLink portal under Faculty, and then Class Roster. Any discrepancy between the roster and the students attending the class should be reported to the Registrar's office.

CHANGING REGISTRATION (DROP/ADD)
(Approved by Faculty, February, 2002)

A student who desires to drop a course must file a change of registration form with the Registrar. The course instructor’s approval must also be noted on the change form for enrollment limit control into classes. In addition, the adviser must also sign this change form.

A student adding a class is instructed to obtain the written approval of the instructor on the Change of Registration form and return it to the Registrar’s office.

A student may drop a course without grade or credit from the beginning of the semester through the fifth week of the semester. If the student drops a course at any time between the end of the fifth week and the end of the tenth week the grade of W (Withdrawal) is recorded on the transcript and the course is not calculated into the grade point average. Beginning the eleventh week and through the end of the fifteenth week a grade of F (Fail) or NC (No Credit) is recorded on the transcript and calculated into the grade point average as appropriate. Note: Courses that meet for fewer than 15 weeks have different deadlines. The Master Schedule should be consulted for appropriate dates.

First time students in the fall semester of their enrollment may withdraw “late” from one course and receive the mark of W for that course, through the last official day of classes. Transfer students are not eligible for this option. The petition for late withdrawal must be signed by the instructor for the course and the student’s faculty advisor. Students must submit the withdrawal to the Office of the Registrar, not later than the last official day of classes.

 

WITHDRAWAL FROM THE UNIVERSITY

Withdrawal/Refunds

When considering withdrawal from the University, students are encouraged to use fully the following resources available for counseling and consultation:

Student Development Office

  Residence Coordinators, Assistant Dean of Students, and the Director of Multicultural Student Programs

Faculty

  Faculty adviser, a preferred professor, department chair

Administrative Staff

  Assistant Provost for Academic Services, Director of Student Activities, Director of the Student Center, Director of  

  Career Services, Dean of Students, Assistant Dean of Students, Director of Financial Aid, Director of Multicultural

  Student Programs, Pastor to the University, Registrar, University Counselor, University Physician.

If the student believes it is in his/her best interest to withdraw, he/she needs to complete the appropriate form in the Registrar's office or Student Development Office and complete an exit interview with a staff member in the Dean of Students Office. (This procedure is not required of adult non-traditional students.)

During-Semester Withdrawal

Students who withdraw prior to the first day of classes have all of their financial aid returned.

Students who withdraw during the first five weeks of the semester have part of their financial aid returned to the appropriate agencies:

Wittenberg and State financial aid is returned at the same percentage rate as tuition is refunded; for example, if a student receives a 20% refund of tuition, 20% of institutional aid will be returned to the institutional funds and Ohio state aid will be returned to the Ohio Board of Regents.

- Federal financial aid, including parent and student loan, is earned on a per diem basis.  For example, if there are 100 days in a semester, each day attended allows the student to keep 1% of the federal aid total for that semester.

- Federal financial aid that is to be returned is credited first towards student loans, then towards parent loans, and finally toward grant programs.  For example, if a student receives$1,000 in loans and $500 in grants and we are required to return $900, the full $900 is credited toward the loan--i.e. the student would withdraw with  $100 loan and $500 grant

For students who withdraw after the first five weeks of the semester but before 60% of the semester is over, no Wittenberg or State financial aid is returned.

- Federal financial aid is still returned on a per diem basis --see above.

- It is possible for a student to withdraw and owe more money to the University than if they were to finish the semester.

Withdrawal forms are available at the Registrar's Office or Student Development Office.  When the withdrawal form is completed, the student should have an exit interview with a member of the Dean of Students staff before leaving campus.

The date of the exit interview determines the grades to be received for the course in which the student has been enrolled:

one-five weeks..............Without Grade or Credit

six-ten weeks: .............. W (Withdrawn)

eleven-fifteen weeks....... F

It is the students' responsibility to petition the Assistant Provost for Academic Services if circumstances warrant a waiver of the above policy.

Students who withdraw from the University within the semester must move out of university housing within 48 hours following the exit interview.  If leaving at the end of the semester, the normal closing schedule is followed.  Exceptions must be approved by the Assistant Dean of Students/Director of Residence Life.  Before leaving campus students must check out of their room or rental property with the appropriate staff member (RC or RA and/or someone in the Student Development Office).  Upon checking out students must run in the appropriate paperwork, key and student ID.

For students withdrawing on a voluntary basis, housing and board refunds are granted on a pro-rata basis based on the date of the exit interview and proper check out.

Tuition charges and charges for applied music lessons are funded according to the following schedule:

one week or less.........................90% refund

two weeks or less.......................80% refund

three weeks or less.................... 60% refund

four weeks or less......................40% refund

five weeks or less.......................20% refund

more than five weeks................. no refund

The refund policy for adult/non-traditional students appears in the SCE handbook)

Students who have extenuating circumstances that they feel may warrant a waiver of the grading policy may submit a written petition the Assistant Provost for Academic Services within six weeks of the date of notification of withdrawal (forms available in Assistant Provost's Office, Recitation Hall 208.) Circumstances that may warrant such a waiver are circumstances beyond the control of the student such as medical issues or death of a close family member that interfere with the student's ability to withdraw during the scheduled withdrawal period).

 
Written appeals must:

- be submitted to the Office of the Assistant Provost for Academic Services, 208 Recitation Hall, no later than six weeks

from the date of notification of withdrawal (as confirmed on the Withdrawal form);

- outline specific extenuating circumstances or factors that caused the student to be unable to withdraw during the withdrawal period.

- include supporting documentation to verify the extenuating circumstances (i.e. support letter from physician documenting the nature, severity and dates of illness, copy of obituary or other relevant documentation that can confirm the situation.)

- be no longer than 2 pages in length (not including attachment of supporting documentation); and

- be sent in writing to: The Assistant Provost for Academic Services, Wittenberg, P.O. Box 720, Springfield, Ohio 45501-0720

End of Semester Withdrawal

Students are not officially withdrawn from the University until completion of an exit interview with the Office of Student Development.  The date of the exit interview is the official date of withdrawal.  The Admission Deposit Refund Policy requires a traditional student to submit appropriate withdrawal paperwork to the University by the following dates December 31st if withdrawing for the Spring term; June 15th, if withdrawing for the fall term.  If the formal withdrawal process is completed before these dates, the student will receive a refund of their deposit.  If the University doesn't receive notification until after these dates, the deposit will be forfeited.  The form is available at the Register's office and Student Development.  The student who is interrupting attendance to study abroad or to participate in a special program may request a leave of absence.

Note:  A student suspended or dismissed from the University for failure to maintain academic standards or infringement of University regulations is allowed no financial refund of any kind except that mandated by federal financial aid policies.

Readmission

Students who withdraw from the college or who have been asked to withdraw are eligible to apply for readmission upon completion of a formal application for readmission.  Application forms may be obtained from the Admission office.  The completed applications must be received by the Admission office at least four weeks before the beginning of the semester in which reapplication is sought. Students applying for readmission through the School of Community Education should contact the SCE Office for guidance.