Instructions for Participants
Panel presentations serve as venues for scholars to present abstracted (i.e., short) versions of their projects to public audiences. You will be placed in a panel with two other student presenters and a chair (faculty/staff) to introduce the panelists, monitor the time, and lead the discussion following the three presentations. Please arrive 15 minutes prior to your panel, and plan to stay for your entire panel.
In your 10-minute presentation, you should present orally key elements of your project. What you choose to present depends upon the type of project you have prepared. If you are presenting a research project, you may want to state your hypothesis or research question, describe your method, present your findings, and explain your conclusions. Keep in mind that your audience may not be from your discipline; thus, your presentation should make sense to them, even if they do not understand the specific details of your project.
Practice delivering your presentation aloud (to yourself or others) so that you/others will hear how your language sounds. If you plan on reading your paper verbatim, keep in mind that it typically takes a person two minutes to read one 8 1⁄2 x 11 page of double-spaced 10-12 size font. Thus, you need to limit your pages to about 5 pages. Please practice to stay within the time limits. The chair will allow you to go to 12 minutes, but then will stop you firmly but politely with a “time’s up; stop.”
If you wish to use visual aids (e.g., PowerPoint slides), please email your PowerPoint presentation to the chair of your panel, who will then load it onto his/her H-drive for easy downloading on the day of the conference. Check the program on the Liberal Arts in Action website for your assigned time. Your chair will contact you as the date approaches. If you do not hear from your chair, please check the website.
Need help? Talk with your faculty advisor or contact the Oral Communication Center for help in preparing for this experience. If you have questions, please check first with your faculty advisor. You may also contact Dr. Waggoner (firstname.lastname@example.org) or Dr. Hasecke (email@example.com).
Performances are scheduled in three separate places: Founders, Post 95, and Alumni Way. You can find your performance time and location on the Liberal Arts in Action website. Please plan to arrive at least 15 minutes before your scheduled time. We would like you to be ready to begin at your scheduled time, so you should be ready to set up when the performance before you is finished.
Both Founders and Post 95 will have an Emcee that will help you with setting the stage and will introduce each act. You should find this person prior to your performance to make sure they know how to pronounce your name.
Two of the larger performances are scheduled for Alumni Way. As long as the weather cooperates this will work well. But, in case of rain we will use Founders as a back-up location.
Poster sessions serve as venues for scholars to present abstracted (i.e., short) versions of their research projects to public audiences. Your poster consists of poster panels, which present brief but significant elements of the project in written form. These panels should be laid out logically in columns or rows in ways people would be accustomed to reading. Proofread carefully for spelling and grammar before printing.
You will need to use a tri-fold poster board that measures 48” x 36” (not provided). To this surface, you will need to attach a number of panels (see next page for diagram). Each panel should succinctly summarize a key aspect of the project. Most panels will be the equivalent of an 8 1⁄2 x 11 sheet and may be mounted on colored construction paper, for example. If you prefer to use the large-scale printer, the paper will still need to be mounted onto a tri-fold poster board. We will not have easels. Please see your faculty research advisor if you are interested in this option. We cannot provide support for the large-scale printer.
Each of these panels should be legible from a distance of five feet away. We would recommend that you use a san-serif font (one without tails like Ariel). Large font sizes are a necessity to make these points easy to read. Consider using a font size in the range of a 72 for your title, 20 for your headings, and at least 16 for your text.
You also may use elements to create visual interest in your project; however, make sure that anything that you are choosing to incorporate is both relevant to your project and professional looking. Use color, lists, mounting and other visual cues to engage your audience. However, less is [usually] more: make this an easy read for your audience rather than a chore.
Your poster session either begins at 9:00 or at noon. Check the program on the Liberal Arts in Action website for your assigned time. Please arrive 15 minutes early and set up your tri-fold board on the tables. There are not assigned locations. We expect that you will stand for at least one hour by your poster to answer questions during your assigned session. The 9:00 session ends at 11:45. The noon session ends at 2:45. Please make sure that your poster is taken down at the end of your session.
If you have any questions, please check first with your faculty advisor. You may also contact Dr. Waggoner (firstname.lastname@example.org) or Dr. You may also contact Dr. Waggoner (email@example.com) or Dr. Hasecke (firstname.lastname@example.org).
Chairing a Panel
Thank you for agreeing to chair a panel. Your contribution to this day is greatly appreciated. As you will see, most of the panels are interdisciplinary. We tried our best to create panels around a theme. In some cases we were more successful than others. Our hope is that these panels will allow students to see the different kinds of projects and experiences around campus.
Panels are 1 hour and 15 minutes long. Each panel has about 3 presentations. We expect that student presentations will be 10-12 minutes long. This allows for some time to switch between presentations and to leave room for questions from the audience at the end. It might be good for you to have a question or two ready in case the audience is shy.
Before the day of the panel, we would like you to email the students on your panel. You should be able to find their email addresses by searching for the names in Outlook. You might explain to them how the panel will work (time limits, questions, etc.). In their instructions, they were told that their presentations should be about 10 minutes long. You should also ask them to email you the PowerPoint presentations they plan to use. To minimize the problems of them logging on and off of the computers, it would be best if you logged into the computer and had ready the PowerPoint presentations that students plan to use.
On the day of the panel, we have asked the students to arrive 15 minutes early. As chair, you will introduce the students and lead the question and answer session. We also ask that you pass around an attendance sheet for those in the audience. This is for classes that require attendance. We ask that you send your attendance sheet to Ed Hasecke either via email or campus mail.