1. Definitions of the Regular Work Week
a. For Administrative Staff. The university expects administrative staff members to work at least an average of forty (40) hours per week and to work additional hours as needed. As exempt employees, administrative staff are not compensated for additional hours worked. Although work demands will determine your schedule, the work for most administrative positions is
best accomplished during regular university work hours. During the academic year, regular University work hours are defined as 8 a.m. to 5 p.m., Monday through Friday. Flexible schedules are to be determined in consultation with your supervisor.
b. For Hourly Staff. The regular work week is 8 a.m. to 5 p.m., Monday through Friday. Your position may have varying hours set by your supervisor because of the nature of the position. From time to time, your supervisor may need to change your schedule to meet the workload needs of the
2. Summer Hours and Flextime
University summer hours are determined on an annual basis. Toward the end of each academic year, the Human Resources department will advise you about the specific flextime options for the upcoming summer months. Generally, flextime will begin the Monday following Commencement and end the Friday before the beginning of the next academic year. Flextime allows full-time employees to choose their starting and quitting times within limits set by the university. Flextime is an option that must be coordinated and approved by your supervisor to assure that the department continues to maintain quality services and programs.
3. Lunch and Break Periods for Hourly Staff
The lunch period is an uncompensated one-hour meal break, which is generally scheduled between 11:30 a.m. and 2:00 p.m.
The university permits a paid 10-15 minute break period each morning and each afternoon. Break periods are intended to be preceded and followed by an extended work period; thus, they may not be used to cover late arrival to work or early departure, nor may they be regarded as cumulative if not taken. To maintain the programs and services of your department, your supervisor may need to adjust and determine the break period schedules. Break periods are to be taken away from the office and are not to be used for socializing with others who are not on break. Appropriate areas for break periods include lounges, the Benham-Pence Student Center dining areas, or outdoor areas.
Lunch and break periods may not be regularly used to shorten your work day. Exceptions may include the summer flextime schedule and to accommodate occasional personal and family schedules, but any
changes to your regular schedule must be approved by your supervisor.
4. Declared University Closing
Occasionally, the university will be forced to close for unique, one-time events such as inclement weather or acts of God, which generally are not longer than one day. The determination of a declared university closing is a discretionary decision made by the university. Employees who are scheduled to work, or who are in a pay status but do not work due to a declared university closing, will be paid according to the hours they were scheduled to work that day. In other words, you will not suffer a loss
in pay as a result of the closing. Employees who are not scheduled to work, including those who are scheduled to be on paid or unpaid leaves, will not receive additional compensation for the declared university closing.
Employees who are required to work to maintain essential or necessary services on the declared university closing day will receive their regular rate of pay for the hours normally worked plus a comparable amount of pay or equivalent time off computed at their regular hourly rate for the hours
worked. Please refer to Appendix M for the full policy.