Transportation Office - Motor Pool
Motor Pool Department
Recitation Hall Annex
8 a.m. to 5 p.m. Monday - Friday
Report to the University Switchboard
Wittenberg owns and operates a fleet of vehicles which is used to carry out the University's educational mission and to support official university business.
Community Service Rides:
The Motor Pool office provides Wittenberg University students free rides to their Community Service and Work Study locations. Rides are available Monday through Thursday from 8 a.m. to 6 p.m. and Fridays from 8 a.m. to 4 p.m.
To set up a ride, you must visit the Community Service office and complete the necessary paperwork. All rides MUST be set up 72 hours in advance.
Motor Pool Vehicle Rental:
The Motor Pool department has a fleet of vehicles that can be rented out for use by academic & athletic departments and student organizations. The scheduling forms must be completed and signed by the student organization's adviser. Academic & athletic departments do not need approval when submitting request forms. The forms must also be accompanied by a complete list of passengers and cell phone numbers for the drivers. Each request must have at least two cell phone numbers in case of an emergency.
Requests received less than 2 business days in advance may not be able to be granted. If granted, these requests will be assessed a $15 fee.
By submitting this request form, I acknowledge that I have read and understand the rate and fee schedule described below.
In keeping with the university’s concern for safety and security, the university reserves the right to grant, deny, or restrict any and all privileges to drive or use university vehicles. The Transportation Office reports to the Director of Business Services and is responsible for making sure that all procedures for the use of university vehicles are followed. Such procedures are designed to support the university’s focus on safety and security and also to assure quality service and convenience to all departments and organizations using Transportation Services. It is the expectation that all users of Transportation/Motor Pool services will respect and comply with all procedures.
NOTE: Effective January 1, 2013, failure to comply with these procedures and expectations will result in the following penalties assessed to the department or organization:
|Failure to return a vehicle by the time designated on the request||$50|
Failure to return a vehicle to the Krieg lot or other location specifically designated on the Vehicle Request Form
|Failure to return a vehicle with at least 1/2 tank of gas||$50|
Failure to return a vehicle with a clean interior; all trash and debris removed, all spills or others messes cleaned
|Failure to cancel a vehicle if not used||$50|
|Cancellation of a vehicle less than 24 hours prior to scheduled use||$30|
|Failure to submit a request at least 2 business days in advance||$15|
|Failure to pick up MP packet(s) for weekend use by 4:30 p.m. on the Friday of the scheduled weekend||$30|
Please understand that the motor pool procedures are designed to maximize the safe use of the motor pool fleet and are intended to provide quality and convenient services to all users. The above fees are designed to discourage users from negatively impacting the work and/or travel experience of others. To that end, the above fees will not be waived.
Get Authorized to Drive:
Wittenberg University Faculty, Staff and Students must submit an Authorization Request to become authorized to drive a university owned vehicle. This form may be requested from the Transportation Office or can be accessed online at the link below.
When submitting the Authorization Form, please remember to sign the Policies and Procedures acknowledgement form and submit a copy of your valid driver's license. Upon receipt of the Authorization Request, the Transportation Office will ask the university insurance carrier to check your driving record with the Bureau of Motor Vehicles. The insurance carrier will reply with "approved" or "not approved" which will confirm or deny the applicant's authorization to drive a motor pool vehicle. The approval process may take up to 10 days so please be sure to plan ahead. All drivers (faculty, staff and students) must be pre-authorized to drive a university vehicle. If you don't know whether you or your planned driver is authorized, please call or email Tim Black at 327-7446 or email@example.com.
Note: To be eligible to drive a 12 passenger van, drivers MUST be 20 years or older.
Cost of Vehicle Usage:
Beginning July 1, 2013, all departments are assessed a rental fee for the use of a Motor Pool vehicle. All student organizations and grant funded departments will continue to pay a rental fee plus a fuel charge based on mileage. The fee schedule is shown below. (University departments do not pay the fuel charge.)
All users are issued a university credit card to purchase fuel during travel. Please remember to record beginning and ending mileage for your trip on the vehicle request form, which is located inside your Motor Pool packet. In the absence of recorded mileage, a generous calculated mileage will be used to bill for the fuel charge.
2013-2014 Motor Pool vehicle rental fees are as follows:
Vehicle Type Daily Rental Fuel charges for student and grant-funded organizations
12 Passenger van (11 passengers + 1 driver) = $75 per day ** $ .35 per mile
Mini Van (6 passengers + 1 driver) = $50 per day ** $ .30 per mile
Car (4 passengers + 1 driver) = $25 per day ** $ .25 per mile
** Fuel charges will be evaluated and modified biannually.
Wittenberg has contracted with Willow Wind Transportation Services to provide airport transportation to students during scheduled university break closings. Transportation is offered to the Dayton and Columbus airports only and at predetermined dates and times. Airport shuttle registration can be set up by completing the reservation form below. The charge for this service is $25 for transportation to the Dayton airport and $35 to the Columbus airport.
Shuttles will leave campus from the Student Center circle, on the designated dates, at:
10 am, 2 pm and 6 pm
Shuttles will leave the airports and return to the Student Center circle, on the designated dates, at:
12 pm, 4 pm and 8 pm
Any rides outside of these dates and times must be arranged by the student by contacting Willow Wind at (937) 324-2981. These arrangements are strictly between the student and Willow Wind and will be at the student's own expense.
Please note: Submitting an Airport Transportation Request will automatically assign the shuttle fee to the student's university account. Only the student traveler may submit a request authorizing additional charges to his/her account.
- Dates for Airport Transportation Services
- Airport Transportation Reservation Form
- Airport Cancelation Form
Local Transportation Services (Not affiliated with Wittenberg University):
Local transportation services available are as follows:
Springfield City Area Transit (SCAT) - 937-328-7228